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Building Services Coordinator
2 months ago
Job Title: Facilities Associate
Company: LevelUP HCS
Position Overview: LevelUP HCS is seeking a dedicated Facilities Associate to assist with vendor management, construction projects, installations, repairs, and the maintenance of all building systems and infrastructure. This role requires a comprehensive understanding of commercial building operations and maintenance experience. The Facilities Associate will report directly to the Facilities Manager and collaborate closely with the VP of Real Estate & Facilities and the COO of Corporate Services.
Key Responsibilities:
- Act as a primary support for project managers on all relocation, construction, and office enhancement initiatives.
- Facilitate daily operational needs, addressing requests and concerns from onsite personnel to ensure optimal employee satisfaction.
- Respond promptly and positively to all inquiries, complaints, and suggestions, conducting follow-ups to ensure quality assurance.
- Engage in weekly team meetings to discuss outcomes, challenges, and strategies aimed at achieving team goals.
- Maintain an updated vendor contact list for Real Estate & Facilities.
- Coordinate with the Accounting department to ensure timely processing of invoices.
- Collaborate with the facility maintenance team to uphold the aesthetic and functional quality of the workspace, addressing issues such as furniture stains, damaged carpets, and lighting problems.
- Conduct daily inspections of building conditions, grounds, and equipment, making recommendations for necessary repairs and enhancements.
- Perform essential facilities tasks, including sanitizing designated areas, managing cleaning requirements, maintaining supplies, and ensuring signage is clear and well-presented.
Qualifications:
- High school diploma or equivalent; a college degree is preferred.
- A minimum of 2 years of relevant experience in a facilities support capacity.
- Excellent interpersonal skills, with strong written and verbal communication abilities.
- Capability to work collaboratively in a team setting while also being able to operate independently with minimal supervision.
- A positive team player who can inspire colleagues and foster strong internal and external relationships.
- Proven ability to meet deadlines while managing multiple complex projects effectively.
- Exceptional organizational skills and adaptability, with a keen attention to detail.
- Ability to comprehend facilities-related inquiries and provide appropriate responses.
- Proficiency in Microsoft Office, especially Excel.
We look forward to your interest in this role.
