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Meeting Planning Specialist

2 months ago

Chicago, Illinois, United States William Blair Full time
Meeting Planning and Event Coordination

At William Blair, we are seeking a skilled Meeting Planning and Event Coordination professional to join our team. As a key member of our events team, you will be responsible for planning and executing small to mid-scale offsite meetings, events, and conferences.

Responsibilities:
  • Plan and coordinate meetings and events, including site selection, hotel room block coordination, and ground transportation.
  • Work with business unit contacts to establish meeting objectives and budgets.
  • Liaise with internal staff to ensure meeting timing and details are understood.
  • Track and confirm attendance, meeting space location, and hotel room block details.
  • Provide excellent service to all participants and troubleshoot issues during events.
  • Assist in the analysis of meeting trend data and financial data related to meetings and events.
  • Track event expenses and ensure alignment with established budget.
  • Draft post-meeting expense summaries for internal clients.
Requirements:
  • Bachelor's Degree in Hospitality Management or related field.
  • 3-5 years of experience in hospitality and/or meeting planning.
  • Strong communication and problem-solving skills.
  • Ability to work independently and prioritize tasks.
  • Proficient in Microsoft Office and CVENT or meeting planning tool.

William Blair is an equal opportunity employer and complies with all laws and regulations that prohibit discrimination in employment practice. We do not request personal financial information in connection with an employment application and do not use instant messaging services as part of the recruiting or interviewing process.