Office Support Supervisor for SUNY Polytechnic Institute
4 weeks ago
The Office Support Supervisor will be responsible for overseeing and coordinating general office functions, including payroll, accounts payable, accounts receivable, sales reporting, inventory, and operating statements. This role requires strong analytical and problem-solving skills, as well as the ability to work independently and as part of a team.
Key Responsibilities- Analyze and coordinate office operations and procedures to improve efficiency and productivity.
- Evaluate office production and revise procedures as needed to improve workflow.
- Establish uniform correspondence procedures and formulate procedures for record retention, protection, and retrieval.
- Review clerical and personnel records to ensure completeness, accuracy, and timeliness.
- Prepare activity reports for management and coordinate activities of various clerical departments or workers.
- Assist unit management in preparing organizational invoices and monthly financial and accounting responsibilities.
- May compile, store, and retrieve managerial data using computer systems.
- Help coordinate and supervise meetings within the office and maintain inventory for office supplies.
- Be the point person in the office for resolving IT glitches and outages that affect the entire office.
- Ensure the office is well-maintained and tended to accurately by maintenance and janitorial staff.
- Use logical thinking to perform a variety of office tasks that require special skills and knowledge.
- Make decisions based on company policy and good judgment.
- Follow instructions without close supervision.
- Speak and write clearly and accurately.
- Plan your own work and sometimes the work of others.
- Proficient with all Microsoft Applications.
- Requires basic accounting skills.
- Must have developed language skills to the point of being able to write announcements, letters, summaries, and reports using prescribed format.
- Minimum 2 years of experience preferred, 4 years of experience required.
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