Financial Specialist
4 days ago
We are seeking a skilled Financial Specialist to join our team at THE PULPO GROUP.
Job Summary:The successful candidate will be responsible for the efficient and accurate processing of Accounts Payable, Expense Payables, and other related AP tasks. Additionally, they will provide administrative support to our accounting department, ensuring a cohesive flow between departments and locations.
Duties & Responsibilities:
- Ensure documentation, authorizations, and approvals are complete before processing any invoices.
- Have a thorough understanding of the chart of accounts and its purpose.
- Investigate and resolve vendor issues related to payments, discrepancies, shortages, and credit memos.
- Accurately input invoices and expenses into the accounting system.
- Review vendor statements, obtain missing invoices, and establish an approval process.
- Verify Beer, Wine, and Liquor EFT transactions from Fintech to the accounting software.
- Review Healthcare invoices and organize them by location.
- Maintain vendor relationships and communicate effectively when necessary.
- Process check runs on a weekly and biweekly basis.
- File and organize all accounts payable and accounts receivable documentation.
- Complete and process credit applications with new vendors for all locations.
- Analyze and present numerical data accurately and in a clear manner.
Purchasing:
- Collaborate with locations and management teams to conduct research on equipment, supplies, and service acquisitions before purchasing.
- Collect data on pricing, terms, and delivery conditions.
- Offer insights and recommendations for vendor selection, aiming to identify cost-effective solutions that align with our needs.
- Maintain clear communication channels with locations regarding cash-on-delivery arrangements.
- Participate in structuring payment processes and establishing payment terms.
- Oversee credit card transactions, electronic fund transfers, and checks.
- Demonstrate proficiency in problem identification and resolution.
- Exhibit attention to detail and accuracy in all tasks.
- Possess excellent interpersonal communication skills, business writing skills, and a strong grasp of grammar.
- Demonstrate time management abilities to prioritize and complete tasks within set deadlines.
- Ensure timely follow-up and communication with relevant departments.
- Analyze and present numerical data accurately and comprehensively.
General Accounting:
- Audit healthcare invoices against employee deductions in payroll prior to paying insurance invoices.
- Process employee reimbursements. Assist with annual budget preparation.
- Handle accounting projects on a case-by-case basis. Assist with month-end and year-end closes.
Estimated Salary: $60,000 - $80,000 per annum.
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