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Administrative Support Specialist

2 months ago

Falls Church, Virginia, United States HR Full time
Job Title: Office Administrator

HR.COACH is seeking a highly organized and detail-oriented Office Administrator to support the administrative function of a religious-based non-profit in the Falls Church, VA area.

Key Responsibilities:
  • Communications Lead (50%): Maintain church calendars, communicate events to members and staff, prepare bulletin materials, and ensure the church website is up-to-date.
  • Church Administration (25%): Answer phones, process daily mail, collect timesheets, and maintain an updated membership database.
  • Accounting Support (15%): Follow established financial practices, scan invoices, and generate contribution statements.
  • Facilities Support (10%): Screen facilities requests, ensure paperwork is completed, and respond to facilities issues.
Requirements:
  • Excellent written and grammatical skills
  • Ability to frame messages and prepare online and hard-copy communications
  • Working knowledge of Microsoft Office Suite and QuickBooks
  • Experience with customer or member retention systems and/or ability to learn church membership and donation management software
  • Comfortable dealing with requests for support from community members
  • Ability to work with volunteers of all ages
  • Bilingual - Spanish, preferred
Additional Information:

Applicants must be able to pass a routine background check and must be able to maintain confidentiality according to EEO guidelines.