Strategic Executive Assistant and Project Manager

3 weeks ago

Austin, Texas, United States Sixth Street Inc Full time
Job Description

We are seeking a highly motivated and dynamic Executive Assistant and Project Manager to join our team at Sixth Street Inc. This unique role combines high-level administrative support with strategic project management responsibilities, serving as a true partner to our team.

Key Responsibilities
  • Lead as the primary point of contact and project manager for annual Summits, overseeing all phases from initial planning through post-event follow-up in collaboration with the events team.
  • Develop and maintain detailed project plans, timelines, and budgets, ensuring all stakeholders are informed and aligned on objectives, deliverables, and deadlines.
  • Strategize and manage event logistics, including venue selection, contract negotiations, vendor coordination, and budget management, to deliver a seamless and impactful attendee experience.
  • Design and implement strategies for seating arrangements, agenda development, and guest engagement to optimize networking opportunities and enhance event value.
  • Provide proactive, hands-on support during events, anticipating needs, resolving issues in real-time, and ensuring smooth execution of all activities.
  • Support operating partners with 1:1 special projects, including virtual roundtables, working sessions, and annual team planning, ensuring alignment with strategic objectives and effective resource allocation.
  • Facilitate cross-functional collaboration by coordinating with multiple departments (e.g., Legal, Creative, Finance, IT) to ensure project goals are met.
Requirements
  • 3-5 years of experience in a combined Executive Assistant and Project Management role, within a high-paced corporate environment.
  • Strong project management skills, with demonstrated experience managing complex projects and events from start to finish.
  • Exceptional organizational and time management skills, with the ability to handle multiple high-priority tasks simultaneously.
  • Excellent interpersonal and communication skills, capable of building strong relationships with internal and external stakeholders.
  • Experience in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and project management tools (e.g., Asana, Notion).
  • Ability to work independently, take initiative, and solve problems creatively in a fast-paced environment.
  • Strong attention to detail, with a commitment to delivering high-quality work and maintaining confidentiality.
  • Ability to travel as needed to provide onsite event support.

Sixth Street Inc is a leading global investment firm founded in 2009. Our long-term oriented, highly flexible capital base and "One Team" cultural philosophy allow us to invest thematically across sectors, geographies, and asset classes. We are proud to be an Equal Opportunity employer and we encourage people from underrepresented backgrounds to apply.

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