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Part Time Administrative Assistant

2 months ago

York, Pennsylvania, United States Penn State University Full time
Job Summary

Penn State University is seeking two part-time administrative support assistants for the Office of Academic Affairs. As an administrative support assistant, you will provide administrative support to the Director of Academic Affairs and Assistant Director of Academic Affairs, handling inquiries, maintaining calendars, composing correspondence, coordinating events, and completing other administrative functions.

Key Responsibilities
  • Administrative Support: Serve as the initial contact person for Academic Affairs, handling inquiries and confidential concerns from students, faculty, and staff.
  • Calendar Management: Maintain the calendars of the Director of Academic Affairs and Assistant Director of Academic Affairs, preparing correspondence and coordinating meetings.
  • Event Planning: Assist in the planning and coordination of campus events, meetings, and gatherings, including scheduling, reservations, catering, and similar activities.
  • Special Projects: Assist with the preparation of special projects, reports, surveys, grant proposals, strategic plans, and directories.
  • Travel and Purchasing: Assist with processing travel requests and reimbursements, as well as purchasing, including processing requests, placing, and tracking orders.
  • Student Educational Experience Questionnaire (SEEQ): Oversee the online SEEQ process and serve as the SEEQ representative for the campus.
  • Faculty Evaluation: Assist with the annual faculty evaluation process.
  • Search Committees: Assist search committees in the recruitment/hiring process, coordinating interviews with committee members and assisting with the initiation of the hiring process in Workday.
  • Additional Compensation: Assist with additional compensation calculations for faculty and prepare and process appropriate payroll forms.
  • Visa Processing: Assist with visa processing for the hiring of international faculty and visiting scholars.
  • Dossier Preparation: Coordinate the preparation of dossiers for faculty as needed.
Requirements
  • Proficiency in Microsoft Office Suite: Proficiency with Microsoft Office Suite is required.
  • Familiarity with SAP Concur and Workday: Familiarity with SAP Concur and Workday is preferred.
  • Clearances: This job requires the following 3 publicly available clearances: PA State Police Criminal Background Check, PA Child Abuse History Clearance Form, and FBI Criminal Background Check.
Equal Employment Opportunity

Penn State University is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.