Retail Store Administrative Assistant

5 days ago


Greenfield, Massachusetts, United States AR Sandri Full time
Job Title: Retail Store Administrative Assistant

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at AR Sandri. As a key member of our retail store operations team, you will be responsible for ensuring the smooth day-to-day functioning of our store.

Key Responsibilities:
  1. Daily Recap Reports
  • Prepare and submit daily recap reports detailing sales, deposits, and other financial activities.
Lottery Reconciliation
  • Reconcile lottery sales and winnings using email reports and scanned inventory for both instant and online tickets.
  • Ensure all lottery transactions are accurately recorded and promptly address discrepancies.
Deposit Verification
  • Verify daily deposits to ensure they match the recorded sales receipts.
  • Identify and resolve any discrepancies in deposit amounts.
Credit Card Variance Management
  • Monitor and identify variances in credit card transactions.
  • Reach out directly to credit card support to rectify missing or incorrect credit card monies.
  • Maintain detailed records of all communications and resolutions.
  • Work directly with credit card companies.
Electronic Invoices and Coupon Verification
  • Reconcile and close electronic invoices, ensuring all amounts are correct and accounted for.
  • Verify the validity and accuracy of all submitted coupons and apply them appropriately (e.g., coffee cards), working with the clearing house.
Bookkeeping and Reconciliation
  • Perform regular reconciliation of sales receipts and bookkeeping records.
  • Ensure all cash transactions are accurately recorded and balanced at the end of each day.
  • Assist in maintaining up-to-date and accurate bookkeeping records.
  • Match invoices and identify variances.
Fuel Assistance
  • Provide support in managing and reconciling fuel transactions within the store.
Communication
  • Maintain regular communication with vendors, credit card companies, and other relevant parties.
Qualifications:
  • Proven experience in reconciliation and bookkeeping.
  • Strong understanding of sales receipts and financial transaction recording.
  • Familiarity with retail store operations is a plus.
  • Excellent attention to detail and problem-solving skills.
  • Proficient in using accounting software and MS Office Suite (Excel, Word, Outlook).
  • Strong communication skills, both written and verbal.
  • Ability to work independently and manage multiple tasks efficiently.
Skills:
  • Strong analytical and reconciliation skills.
  • Familiarity with lottery sales and reconciliation processes.
  • Experience with deposit verification and credit card transaction management.
  • Proficiency in electronic invoicing and coupon verification.
  • Excellent bookkeeping skills, including cash reconciliation.

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