HR Operations Coordinator

2 weeks ago

Woodland, California, United States Sakata Seed America, Inc. Full time

POSITION OVERVIEW:

In the role of HR Operations Coordinator, you will be instrumental in facilitating the effective functioning of our Human Resources division. Your responsibilities will encompass a range of administrative functions, including the upkeep of employee documentation, support with payroll activities, and additional tasks as required.

KEY RESPONSIBILITIES:

Payroll Assistance:

  • Support the preparation and execution of payroll for staff, ensuring precision and punctuality.
  • Accurately input payroll information into the system, including new hires, separations, attendance data, and other pertinent modifications.
  • Review timesheets, attendance logs, and other essential information to aid payroll computations.
  • Maintain thorough records and documentation related to payroll processes, ensuring they are systematically organized for audits or inquiries.
  • Handle sensitive employee information with the highest level of confidentiality and professionalism.
  • Assist in generating payroll reports for management, HR, and finance as necessary.
  • Address payroll-related questions from employees promptly and professionally, providing support and resolving issues as needed.

Administrative Support:

  • Carry out general administrative duties such as drafting communications, scheduling appointments, and managing office supplies.
  • Provide clerical support for the HR department, including filing documents, data entry, and maintaining office organization.
  • Assist HR leadership with special projects and initiatives as directed.
  • Perform other tasks as assigned.

Compliance and Ethical Standards:

  • Organizational Support - Adhere to policies and procedures; complete administrative tasks accurately and timely; support the organization's objectives and values; contribute positively through external activities; uphold affirmative action and respect diversity.
  • Diversity - Exhibit knowledge of Equal Employment Opportunity policies; demonstrate respect and sensitivity towards cultural differences; educate others on the importance of diversity; foster a harassment-free workplace; promote a diverse workforce.
  • Ethics - Treat individuals with respect; honor commitments; inspire trust; operate with integrity and ethical standards; uphold organizational values.
  • Safety and Security - Follow safety and security protocols; determine appropriate actions beyond guidelines; report potentially hazardous conditions; utilize equipment and materials correctly.

EDUCATIONAL BACKGROUND AND EXPERIENCE:

  • Bachelor's Degree from an accredited institution.
  • A minimum of 4 years of administrative experience, ideally within HR.
  • At least two years of payroll and/or accounting experience.
  • Required computer skills:

- Human Resource Information Systems

- Microsoft Office Suite

- Payroll Software

WORKING ENVIRONMENT/PHYSICAL REQUIREMENTS:

  • Frequent sitting required.
  • Frequent use of hand and finger dexterity required.
  • Frequent communication required, both verbal and auditory.

ESSENTIAL KNOWLEDGE, SKILLS, AND ABILITIES:

  • Strong organizational capabilities with the ability to prioritize and manage time effectively.
  • Exceptional attention to detail and accuracy in data management and record-keeping.
  • Proficient in Microsoft Office Suite and HRIS software.
  • Outstanding communication skills, both written and verbal.
  • Ability to maintain confidentiality and manage sensitive information discreetly.
  • A collaborative team member with a positive outlook and eagerness to learn and develop in the position.

COMPENSATION AND BENEFITS:

  • Hourly Rate: $25-$28
  • Comprehensive Medical, Dental & Vision Insurance for employees and their families.
  • Basic Life & AD&D Insurance.
  • 401k plan with company matching.
  • Profit Sharing program (via 401K).
  • Holiday & Performance Incentive Bonus program.
  • Paid Vacation: 10 days annually, increasing with tenure.
  • Sick Leave: 1 hour accrued per 30 hours worked for the first 30 days, 6.67 hours per month thereafter.
  • 14 paid company holidays, 2 floating holidays & birthday off.
  • Paid Family Leave: 15 days after 12 months of service for qualifying events.
  • Company-provided Employee Assistance Program.
  • Company-subsidized health/fitness club memberships and applications.

*To successfully perform this role, an individual must be able to execute each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to fulfill these essential functions.

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