Business Documentation Specialist

3 weeks ago


Reno, Nevada, United States Nevada Corporate Headquarters Full time
Job Description

At Nevada Corporate Headquarters, we're seeking a detail-focused Documentation Specialist to manage both new business formations and annual renewals, ensuring entities maintain active and compliant status through precise documentation management.

Your Critical Role:

  • Process and verify documentation for new business formations
  • Manage annual renewal documents for existing business entities
  • Prepare and file legal documentation for new and existing businesses
  • Track renewal deadlines and maintain compliance calendars
  • Process state and federal filing requirements
  • Update and maintain entity records and registered agent information
  • Ensure accuracy of all business registration, renewal, and compliance paperwork
  • Guide clients through both formation and renewal documentation processes

What Success Looks Like:

  • Managing high-volume document processing for both new and renewal filings
  • Maintaining organized tracking systems for upcoming renewals
  • Proactively identifying and addressing potential filing issues
  • Meeting critical formation and renewal deadlines consistently
  • Building expertise in multi-state filing requirements
  • Contributing to the improvement of our documentation processes
  • Ensuring no businesses miss crucial renewal deadlines

Required Skills & Experience:

  • High School diploma or GED equivalent
  • 6+ months of administrative or documentation experience
  • Strong proficiency in Microsoft Office (Outlook, Word, Excel)
  • Exceptional attention to detail and organizational abilities
  • Clear written and verbal communication skills
  • Ability to manage multiple priorities while maintaining accuracy
  • Experience with data entry and record keeping
  • Professional demeanor with a process-oriented mindset

Real Benefits:

  • Starting salary: $15-17/hour DOE
  • Stable schedule: Monday-Friday, 8am-5pm
  • Comprehensive healthcare (medical/dental)
  • 401(k) with company match
  • Paid vacation and PTO
  • Education assistance for professional development
  • Structured training in business documentation
  • Clear advancement pathways

Your Professional Development: We invest in your growth with:

  • Comprehensive training in both formation and renewal requirements
  • Education about multi-state compliance standards
  • Mentorship from experienced documentation specialists
  • Opportunities to advance into senior documentation roles
  • Regular performance reviews and skill development


Nevada Corporate Headquarters, Inc has been launching business start-ups for over 25 years. We focus on providing services for entrepreneurs to successfully start their dream businesses. Specializing in business formation, legal services, building business credit, and taxes/accounting, we are able to offer start-up solutions all in one place. With a focus on client service and fulfillment, we provide the best opportunity for our clients to reach their financial goals, while staying protected.



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