Contracting Assistant 3

1 month ago


Columbia, South Carolina, United States Pacific Northwest National Laboratory Full time
Job Summary

The Contracting Assistant 3 is responsible for providing administrative support to Contracting Professionals and teams in Acquisitions. This role involves a wide range of responsibilities, including file development, data input, delivery expediting, payment of invoices, and initiating and monitoring closeout activities.

Key Responsibilities
  • Develop reports to clients indicating the status of activities
  • Support the development and delivery of contractual training requirements
  • Assignments may be wide in scope, requiring broad background and experience, and the ability to work independently to solve issues
  • Make recommendations from identifying requirements and procedures
  • Support non-routine activities in accordance with established contracting procedures
  • May implement organizational programs
  • Supporting contracting role requires inter-disciplinary skills to expedite, facilitate payment, and resolve delivery issues
  • Ability to foresee problems and resolve
  • Recognized authority in the field
  • Finish tasks effectively and adjust as needed to ensure completeness and accuracy while creating new ways, if necessary
  • Exercises independent techniques and evaluation criteria for obtaining results
  • Contacts are frequent with individuals representing other departments, and/or representing outside organizations
Qualifications
  • High school diploma/GED and 6 years of relevant work experience -OR-
  • AA or higher and 4 years of relevant work experience
  • Previous construction environment work experience
  • Previous experience working in the LCP Tracker software tool
  • Demonstrate proficient use of a PC using a variety of commercial and in-house software packages, including use of Microsoft Office Suite
  • Maintain high volume and quality of output with frequent interruptions
  • Prioritize work and be responsible for commitments and action items
  • Understand office support functions and possess the ability to effectively apply procedures, work independently, and direct workflow of others as appropriate
  • Resolve and/or advise contracts specialists and management on a wide range of administrative issues
  • Identify potential administrative problems/areas for continuous improvement and recommend solutions
  • Learn quickly and provide training and guidance to less senior or new staff when necessary
  • Use good judgment and discretion
  • Communicate effectively with oral or written communication, including proper English grammar, punctuation, and spelling
  • Must have or rapidly develop thorough knowledge of PNNL policies and procedures, organization structure, and office procedures

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