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Program Compliance Manager
2 months ago
JobsRUs is seeking a highly skilled Program Compliance Manager to join our team in Los Angeles, CA. As a Program Compliance Manager, you will be responsible for delivering high-quality results, managing workflow processes, and ensuring compliance with contractual requirements.
Key Responsibilities:- Contractual Reporting and Submittals:
- Manage the full cycle of submittals to clients, including tracking submission due dates and preparing and issuing site contractual reports and submittals.
- Accurately and timely file updated submissions within JCI systems and client's Prolog (or equivalent).
- Facilitate submittals and comments reviews with clients as required.
- Coordinate and arrange necessary data with other JCI and non-JCI resources to support submissions.
- Compliance Management:
- Develop a site compliance comprehensive database, including all regulatory, contractual, and safety requirements for permits, inspections, and certifications.
- Maintain the compliance database by tracking due dates, scheduling, and ensuring all work related to compliance has been updated in QFM, coordinating timely payments.
- Develop and implement a process for documenting and tracking non-compliances issued by authorities.
- Ensure the completion of non-compliances is tracked in the system and communicated to JCI internal or external resources responsible for completion of the work.
- CMMS (QFM):
- Perform regular reviews of QFM paymec requirements to ensure compliance with contract requirements.
- Propose changes and improvements to ensure compliance and sustainability.
- Run QFM periodic reports or as needed, tracking operational and maintenance attainment against contractual requirements.
- Facilitate regular reviews and implement improvements as needed.
- Inclusivity Requirements Management:
- Lead JCI's Contract Management related to Diversity & Inclusion.
- Maintain B2Gnow Small Business Enterprise (SBE) system.
- Monitor, audit, and enforce Labor Compliance Program in accordance with DIR accepted practices.
- Maintain Certified Payroll system, LCP tracker.
- Verify that appropriate wages are paid on certified payroll, CA prevailing wage determinations.
- Financial:
- Prepare contract booking documents, such as subcontracts, POs, invoice collection, and tracking, and other finance-related matters.
- Perform simple account balancing and reconciliation.
- Bachelor's degree or equivalent education preferred.
- High school diploma with 3-5 years similar work experience required.
- Five years working experience related to Workforce contract compliance requirements, data collection, document generation.
- Computer skills (advanced or proficient) to include word processing, spreadsheet, project scheduling tools, desktop publishing, and database applications.
- Proficiency in Microsoft Office Suite, MS Outlook, and data entry required.
- Ability to work independently.
- Good organizational skills with attention to detail.
- Ability to handle multiple tasks and prioritize workload accordingly.
- Interpersonal skills to effectively communicate with both internal and external customers.
