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Event Planning Specialist

2 months ago

Oakland, California, United States ASM Global Full time

Company Overview

ASM Global is a premier leader in the management of public facilities, dedicated to delivering exceptional experiences for clients and guests alike.

Position Summary

The Event Coordinator serves as the primary contact for clients, overseeing the planning and execution of various events. This role is crucial in ensuring that all private functions, including corporate, social, and community gatherings, are meticulously organized and executed. The position is exempt and offers a competitive salary range.

Key Responsibilities

  • Manage all logistical aspects of private events, ensuring seamless execution.
  • Act as the main point of contact during events, providing guidance and support.
  • Identify client needs and implement effective solutions for successful event outcomes.
  • Collaborate with internal departments to communicate staffing requirements.
  • Oversee contracted staff on event days, ensuring adherence to standards.
  • Coordinate with vendors, including catering, audiovisual, and decoration services, to enhance event quality.
  • Build and maintain strong relationships with clients and vendors to foster repeat business.
  • Handle administrative tasks related to event planning, including work orders and invoicing.
  • Assist in budgeting and reporting of event expenses.
  • Support team members in various events, including concerts and tenant activities.
  • Monitor compliance with building policies and safety regulations during events.
  • Conduct facility tours for prospective clients.
  • Participate in special projects and assignments as needed.
  • Implement and adhere to all safety protocols and emergency procedures.
  • Deliver exceptional customer service to a diverse clientele.

Qualifications

  • Bachelor's degree or equivalent experience.
  • 2-4 years of relevant experience in event coordination.
  • Proven ability to effectively plan and execute events.

Skills and Abilities

  • Strong problem-solving skills and ability to make sound judgments.
  • Excellent interpersonal skills for building relationships across various levels.
  • Ability to read and interpret event-related documents and plans.
  • Familiarity with event setup and operational schedules.
  • Detail-oriented with strong organizational and time-management skills.
  • Ability to work independently and collaboratively in a fast-paced environment.
  • Strong communication skills, both verbal and written.
  • Positive attitude and a proactive approach to responsibilities.

Physical Requirements

The role requires physical stamina, including the ability to stand for extended periods, lift items up to 50 pounds, and navigate various facility areas.

Additional Information

Applicants must possess any necessary licenses or certifications as required by local or national authorities. Basic computer skills are essential, including proficiency in standard office software.

ASM Global is an Equal Opportunity/Affirmative Action employer, encouraging diverse candidates to apply.