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Program Coordinator

2 months ago

Chicago, Illinois, United States Irving Harris Foundation Full time

ABOUT US

The Irving Harris Foundation (IHF) is dedicated to improving the well-being of children, families, and communities by promoting human potential, social equity, and creative expression. As a strategic grantmaker, the Foundation allocates approximately $13 million each year to support initiatives in early childhood development, mental health for infants and young children, reproductive health and justice, arts and culture, and Jewish values both in the United States and Israel. Our grants are designed to tackle fundamental issues, leverage both public and private resources, provide technical support, and encourage collaboration through partnerships.

IHF is committed to advancing Diversity, Equity, Inclusion, and Belonging (DEIB) within our philanthropic practices. For us, DEIB represents an ongoing journey rather than a finite goal, as we continuously strive for more equitable policies, systems, and communities.

As we plan for the future, the Foundation has made the decision to conclude its operations in 2032.

For further details about the Irving Harris Foundation, our DEIB initiatives, and our planned conclusion, please visit our website.

POSITION OVERVIEW

As a member of a diverse team, the Program Coordinator will collaborate with partners to promote community-driven solutions, foster movements for systemic change, and address disparities related to race, gender, and economics.

Key Responsibilities Include:

  • Project Oversight: Managing, supporting, and executing various projects, systems, and processes within the Infant and Early Childhood Mental Health (IECMH) Program area, ensuring that objectives are achieved efficiently. Promote a culture of adaptability and thoughtful processing within IHF.
  • Administrative Assistance: Delivering vital administrative support, including scheduling, data management, meeting documentation, and research. Manage the team calendar and virtual meeting accounts.
  • Collaborative Engagement: Partnering closely with the IECMH Program team and external stakeholders to nurture key relationships within the Foundation and with our external partners.
  • Cross-Program Collaboration: Working across various program areas, including Early Childhood, Reproductive Health and Justice, IECMH, and Jewish Values, to ensure cohesive and integrated efforts.

We seek a Program Coordinator who is committed to advancing our mission through collaboration and shared efforts. The ideal candidate will thrive in a team setting, take a proactive approach, and be dedicated to fostering equitable and inclusive practices. This individual will be independent, organized, and comfortable seeking assistance when needed, while also being capable of identifying risks and barriers and confidently driving projects forward. Join us in making a meaningful impact in the community and supporting our vision of equitable care for all.

PRIMARY DUTIES

Support for Program Leadership:

  • Organize and manage projects within the Professional Development Network (PDN), including timeline support, scheduling, budget tracking, and ensuring all project components are addressed.
  • Assist committees in coordinating meetings and managing deliverables.
  • Facilitate communication and information flow between Program Leadership and Officers regarding project updates.

Administrative and Project Management Integration:

  • Provide administrative and project management support for annual meetings with grant partners, including registration, communication, and task completion according to project timelines.
  • Support the implementation of strategies to enhance the growth and impact of the Professional Development Network.
  • Assist with special initiatives and field leadership efforts.

Committee and Partner Collaboration:

  • Collaborate with Program Leadership and Officers to execute vision and strategies, including designing new grant initiatives to support BIPOC leadership.
  • Work with grantees to develop strategies that enhance their work.
  • Manage the production of materials in partnership with Program Leadership, Officers, and other stakeholders.

Meeting and Event Support:

  • Provide logistical and planning support for organizing meetings, events, briefings, and webinars.
  • Assist with scheduling, planning, note-taking, and facilitation of virtual and in-person retreats and meetings.
  • Coordinate logistics for program events, including vendor coordination and execution.
  • Collaborate with Operations and Finance to ensure timely processing of vendor payments.
  • Support planning for Program Team meetings and retreats.
  • Contribute to the development of efficient administrative and project management systems to enhance remote work.
  • Utilize technology to improve team productivity and effectiveness.

Research, Evaluation, and Learning:

  • Track developments in the field, including policies, best practices, and funding trends to inform strategy.
  • Organize resources and research to support field developments.
  • Assist Program Leadership and Officers in aligning work across the Foundation's main program areas.
  • Collaborate with team members to support internal project priorities.
  • Monitor outcomes and metrics for the IECMH program area.
  • Engage in professional development opportunities.

Program Administration, Reporting, and Communications:

  • Work with Program Leadership and Officers to ensure effective management of grantmaking and reporting.
  • Contribute to the Foundation's ability to communicate its work and impact across different strategies.
  • Manage scheduling and calendar maintenance for the IECMH and PDN Initiative.
  • Create reports and materials that highlight the Foundation's initiatives and impact.
  • Serve as a point of contact for partners and vendors, facilitating communication across departments.
  • Support the preparation of grant documentation and compliance.

QUALIFICATIONS

  • Demonstrated commitment to promoting diversity, equity, inclusion, and belonging.
  • Bachelor's Degree required; Master's Degree preferred in a relevant field.
  • Project management certification preferred.
  • Experience in advancing social justice and equity through community-driven approaches.
  • Strong organizational skills with the ability to manage multiple priorities.
  • Experience with capacity building and technical assistance.
  • Excellent interpersonal skills and ability to collaborate effectively.
  • Adaptability and strategic thinking abilities.
  • Strong problem-solving and communication skills.
  • Proficiency in project management software and technology tools.
  • High levels of integrity, curiosity, and a sense of humor are valued.
  • Growth mindset and receptivity to feedback.

We welcome candidates who are passionate about our mission and dedicated to creating positive change. We encourage interested candidates to apply even if they do not meet every qualification.

WHY JOIN US?

The Foundation offers a competitive salary and benefits package, along with the opportunity to work with a small, collaborative, and dedicated team.

  • 401(K) contributions after one year.
  • Comprehensive health, dental, and vision benefits.
  • Generous vacation accrual and paid time off.
  • Flexible work arrangements.