Real Estate Coordinator

1 week ago


Carlsbad, United States Agency West Full time
Job OverviewWe are seeking a highly organized and detail-oriented individual to join our team as a Real Estate Coordinator. As a key member of our luxury real estate firm, you will be responsible for providing exceptional support to our agents, clients, and vendors. Your primary goal will be to ensure seamless transactions from start to finish.

Responsibilities:
  • Manage partner's email inbox and calendar by monitoring and responding to emails and prioritizing and scheduling appointments and events.
  • Make phone calls and schedule appointments with clients, vendors, and lenders for partner agent.
  • Coordinate showings and obtain feedback.
  • Coordinate with sellers on all property photos, staging, repairs, cleaning, signage, lockbox, access requirements & marketing activities.
  • Work directly with the Transaction Coordinator to ensure paperwork and processes are running smoothly.
  • Monitor deadlines and provide notices to appropriate parties when necessary.
  • Deliver concierge-level customer service to sellers, buyers, and lenders to improve customer satisfaction ratings, including sending clients gifts.
  • Manage CRM, which includes entering and maintaining client data, tracking lead sources, running reports, and managing its integration with other systems and tools.
  • Coordinate and execute marketing campaign activities including farming programs, email marketing, social media, events, and outreach programs.
  • Document all processes and best practices for office protocol, file management systems, CRM maintenance, and marketing campaigns.
  • Learn systems and help the team with implementation, execution, and best practices.
  • Adapt and welcome additional tasks that arise, often last-minute.
Qualifications:
  • Either already has or is working towards a real estate license.
  • Communicates well, both verbally and written.
  • Flexible working schedule to accommodate clients on nights and weekends.
  • Has knowledge of G-Suite, CRM software, ActivePipe or other email marketing platforms.
  • Extremely organized and detail-oriented.
  • Resourceful and proactive mentality.


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