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Event Coordination Assistant
2 months ago
Classification: GMU Worker
Job Category: Part-Time / Hourly Wage
Job Type: Part-Time
Work Schedule: 15-20 hours per week, including evenings and weekends if necessary
Location: Fairfax, VA
Workplace Type: On Site Required
Salary: Salary commensurate with education and experience
Criminal Background Check: Yes
About the Department:
The Office of University Branding (OUB) at George Mason University is dedicated to effectively communicating the Mason narrative. With a team of proficient communicators and marketing experts, the department enhances awareness and support for the university, safeguards the brand, and disseminates crucial and timely information to the Mason community and its external partners.
Responsibilities:
The Event Operations Assistant will report directly to the Director of Event Production. This role involves collaborating with a team to facilitate events and meetings that may include the University's senior management. Key responsibilities encompass, but are not limited to, the setup and dismantling of event furnishings, basic audio-visual assistance, on-site event support, and the execution of events while ensuring all logistical needs are met according to event plans.
Required Qualifications:
- Effective communication skills with clients on-site and a solid understanding of event venue functionality;
- Strong attention to detail and exceptional organizational abilities;
- Outstanding interpersonal skills and the capacity to engage effectively with a diverse audience;
- Exemplary customer service skills;
- Physical capability to lift objects weighing up to 50lbs and maneuver event furnishings;
- Availability to work 15-20 hours per week, including evenings and weekends if necessary;
- Must be a Mason student with a full-time class schedule;
- Must maintain good standing (driver's license and insurable) to operate state or personal vehicles, with reliable personal transportation;
- Must possess a valid motor vehicle operator's license that complies with GMU's requirements for operating state vehicles and equipment under Mason's Vehicle Use Policy. The Office of Risk Management reserves the right to review the driver's licenses and Motor Vehicle Reports (MVRs) of all candidates selected, with employment contingent upon a favorable review.
- Availability for early morning shifts from 7:00 am to 10:00 am;
- Pursuing a degree in Event Management, Marketing, or related fields;
- Experience with scheduling databases, event registration, and other university technological tools.
For full consideration, applicants must apply for the Event Operations Assistant position by completing and submitting the online application, which should include three professional references with contact information, along with a cover letter and resume.
