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Records Management Specialist

1 month ago

Greenbelt, Maryland, United States ASRC Federal Holding Company Full time
Job Title: Records/Documentation Management Specialist

ASRC Federal Holding Company is seeking a highly skilled Records/Documentation Management Specialist to support a NASA contract in Greenbelt, MD and Washington D.C.

Job Summary:

We are looking for a professional with expertise in managing federal records and enterprise content management systems (ECM) to join our team. The ideal candidate will have a strong understanding of the principles, concepts, and techniques in the field of records management, including creation, collection, maintenance, use, and disposition.

Key Responsibilities:
  • Provide coordination and support to Electronic Records Management policies, processes, and procedures across the Flight Projects Directorate.
  • Navigate and communicate NARA needs and prepare projects to ensure they understand and working towards meeting those requirements.
  • Define process of information architecture for configuring records management within SharePoint to managing content lifecycle.
  • Ensure all business needs and legal, regulatory, and system requirements related to records management are met.
  • Provide business analyst skills for Records and Content Management related projects within a SharePoint environment.
  • Use Business Processes Analysis to support Metadata Profile Development and define a new Metadata Schema, specific to the organization in accordance to known Metadata Standards for transfer and ingestion of records into SharePoint.
  • Provide support in records management program activities such electronic record dispositioning including inventory, appraisal, and disposition.
  • Provide defensible deletions as aligned to retention schedules.
  • Supports the development and implementation of an Enterprise Records Management Taxonomy and Classification Schema.
  • Manages the records and information management program to ensure compliance.
  • Partners with IT on functional and technical assessments as related to records and information management, and evaluates proposed technology solutions to determine feasibility and compliance with industry and organization standards.
  • Provides subject matter expertise as a liaison between IT, the user community or external service providers to identify requirements for document/records management systems and assures all agreements and commitments are met.
  • May serve as lead resource for dealing with highly complex retention issues and confers with superiors on unusual records retention or compliance matters.
Requirements:
  • Understands the principles, concepts, and techniques in the field of managing Federal records and enterprise content management systems (ECM), through all phases of the paper and electronic records life cycle including: creation, collection, maintenance, use, and disposition.
  • Working knowledge of SharePoint Site Collections, or other records management systems (RMS).
  • Responsible for communicating project status and issues to customers and leadership as they arise. May be responsible for taking direction from leadership and distributing information to team members, stakeholders, and leadership quickly and efficiently.
  • Ability to take direction from leadership, distribute functions across a team, and keep track of structuring various tasks, employees, and policies.
  • Outstanding customer service skills with the ability to anticipate needs and create efficient process flows.
  • Must have excellent oral, written, and interpersonal communication skills. Able to work with executive level customers and leadership.
  • Strong working knowledge of Microsoft Word, Excel PowerPoint, and Outlook. (Add additional tools as needed)
  • Must have the ability to balance multiple priorities and produce quality work efficiently.
  • Ability to work on site during normal business hours.
  • Individual must meet government NAC and citizenship/permanent residency requirements for access to NASA GSFC. Extensive background investigation will be performed as a requirement of the job. Some travel may be required
  • Individual must meet government NAC and citizenship/permanent residency requirements for access to NASA GSFC. Extensive background investigation will be performed as a requirement of the job.
Education and Experience:

Bachelor degree and 2 or more years of professional experience or 5 or more years of experience in lieu of degree.

ASRC Federal Holding Company and its Subsidiaries are Equal Opportunity / Affirmative Action employers. All qualified applicants will receive consideration for employment without regard to race, gender, color, age, sexual orientation, gender identification, national origin, religion, marital status, ancestry, citizenship, disability, protected veteran status, or any other factor prohibited by applicable law.