Senior Project Support Specialist

1 month ago

Greenbelt, Maryland, United States ASRC Federal Holding Company Full time

Job Summary:

ASRC Federal Holding Company is seeking a highly skilled Senior Project Support Specialist to join our team. The successful candidate will provide front office project support to the Mechanical Systems Division, Code 540, and will be responsible for managing the day-to-day activities of the project support team.

Key Responsibilities:

  • Provide project support to the Directorate as a member of the ETD Admin Team, focusing on processing Travel Orders/Vouchers and Procurements (PRs) for the entire directorate.
  • Assist in tracking, coordinating, and preparing/submitting responses to action items in the Action Item System.
  • Travel Orders/Arrangements (domestic, foreign and sponsored) and subsequent expense reports will be processed and tracked through the approval system while being compliant with the Federal Travel Regulations and NASA Travel policies.
  • Onboarding of new hires and/or visitors will also be badged, managed and tracked in coordination with IDMAX and NAMS.
  • Conference scheduling and coordination, resolution for calendar conflicts, WebEx/Lync and room set up for various meetings.
  • Supporting key meetings (e.g., establishing call-inline, taking notes, creating sign-in list).
  • Generates presentations, charts, graphs, correspondence, spreadsheets and other similar documents relating to the Branch functions and activities.
  • Orders office and IT supplies in anticipation of business needs using AMMS, ACES and SAP. Obtain SEWP quotes and work with purchasing groups when necessary.
  • Schedule office moves (phones, computers, office locations, floor plans, moving supplies and service requests).
  • Records Management (maintain records for required documentation) and Property Custodian (assist in inventory/tracking of branch property).

Requirements:

  • Proficient with Microsoft Office suite (Word, PowerPoint, Outlook and Excel).
  • Team player with a positive/ can-do attitude at all times.
  • Ability to multi-task and prioritize work.
  • Exceptional customer service skills, over the phone and in person, with our customers and internal departments.
  • Proactive, organized, detail-oriented to respond to customer requests and deadlines.
  • Excellent oral, written and interpersonal communication skills- ability to interact with all levels of professionals.
  • Knowledge of GSFC administrative systems, such as eMod, eDAA, IDMAX, and CGE/Concur is highly desirable.
  • Individual must meet government NAC and citizenship/permanent residency requirements for access to NASA GSFC. Extensive background investigation will be performed as a requirement of the job.

Education and Experience:

Bachelor's degree with 3-4 years of relevant work experience or 7-8 years in lieu of degree.

We invest in the lives of our employees, both in and out of the workplace, by providing competitive pay and benefits packages.

This posting is offering a pay range of $61,499 to $92,249 per hour depending on experience, seniority, geographic locations, and other factors permitted by law.

Benefits offered may include health care, dental, vision, life insurance, 401(k); education assistance; paid time off including PTO, holidays, and any other paid leave required by law.

ASRC Federal and its Subsidiaries are Equal Opportunity / Affirmative Action employers. All qualified applicants will receive consideration for employment without regard to race, gender, color, age, sexual orientation, gender identification, national origin, religion, marital status, ancestry, citizenship, disability, protected veteran status, or any other factor prohibited by applicable law.

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