Staff Accountant

4 days ago

Irving, Texas, United States Mothers Against Drunk Driving Full time
Job Title: Staff Accountant

Mothers Against Drunk Driving (MADD) is seeking a highly skilled and experienced Staff Accountant to join our team. As a key member of our finance department, you will be responsible for ensuring the accuracy and integrity of our financial data and records.

Key Responsibilities:
  • Review and approve transactional items related to Mission Delivery financial activities, including AP/AR, fundraising forms, personnel and human resources additions or changes, contracts, cash receipts, cash disbursements, and payroll journals.
  • Prepare complex general ledger adjusting journal entries and ensure compliance with all accounting, finance, and audit policies and procedures of MADD and all applicable federal and state regulations.
  • Prepare monthly financial statements for assigned states and ensure their accuracy and resolve discrepancies in a timely manner.
  • Review grant applications to ensure compliance with MADD's policies and federal, state, or other regulations.
  • Monitor grant disbursements and reporting to ensure compliance with grant requirements.
  • Prepare and submit grant reports as required.
  • Reconcile grant financial reports to the general ledger and investigate and resolve reconciling items to maintain proper accounting of all grant activities and ensure compliance with grant requirements.
  • Prepare and analyze transaction detail to ensure proper coding and allowability, if charged to grant.
  • Review and record transactions to meet month-end close deadlines for monthly financial reporting.
  • Prepare documentation, including the preparation of and entry of payroll data into the grant reconciliation worksheets for assigned states, as well as cash receipt entries for assigned states.
  • Distribute monthly financial reports to assigned state offices for review and revisions.
  • Compile supporting documentation for the filing of grants, including backup documentation, project transaction report, reconciliation, and claim form.
  • Assist in the preparation, review, and analysis of the annual budget for Mission Delivery.
  • Monitor actual year-to-date results compared to budget and address shortfalls or overages on a timely basis.
  • Investigate and resolve matters with assigned state offices to ensure spending within approved budget.
  • Respond to inquiries from Mission Delivery for assigned states.
  • Review and approve expense reports and invoices.
  • Prepare and assist with annual audit and monitoring requests.
Requirements:
  • Three to five years of experience related to general ledger, accounts payable, payroll, and reconciliations.
  • Experience in non-profit accounting and federal grants a plus.
  • Bachelor's degree with a minimum of 20 hours of accounting or Associates degree with equivalent work experience.
  • Strong organizational skills with the ability to prioritize, manage multiple projects, and execute in a high-volume environment.
  • Excellent communication skills with the ability to develop and convey thoughts clearly, logically, and concisely both orally and in writing, using appropriate grammar and command of the English language.
  • Ability to work both independently and with others to resolve issues and maintain composure and professionalism in an environment of changing and/or multiple priorities.
  • Must be able to work on a schedule and meet internal and external deadlines.
  • Strong work ethic with the ability to maintain a high activity level.
  • Must have strong listening and communication skills.
  • Must have demonstrated computer skills, including Microsoft Excel, Word, and Outlook, and be familiar with entering data into online systems.
  • Experience with financial ERP (Sage Intacct preferred) systems a plus.
  • Ability to maintain social, ethical, and organizational standards in job-related activities, at work, and in the community.
  • Ability to maintain workplace confidentiality and take ownership/accountability for own actions and aspects of the job.
  • Demonstrated commitment, passion, and compassion for the mission of MADD.
Benefits:
  • Eligible within first 30-45 days
  • Health, Dental, Vision
  • Retirement 403(b) + employer matching
  • 4 weeks of accrued vacation
  • 12 Paid Holidays per calendar year
  • Up to 3 Floating Holidays per calendar year
  • Paid Sick Time
  • Modified Tuition Reimbursement
  • Maternity/Paternity Leave
  • Basic Life, AD&D, Short-Term and Long-Term Disability Insurance covered by Employer
  • FSA, HRA
  • Employee Assistance Program

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