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Event Facilities Sales Coordinator

2 months ago

Sacramento, California, United States Longwood University Full time

Position Overview: The Manager of Venue Sales and Events is tasked with the strategic planning, development, coordination, and execution of an operational management strategy for event facilities. This role encompasses overseeing the reservation management of various rental spaces.

Key Responsibilities:

  1. Personnel Management: Direct and oversee the activities of staff involved in the operation and upkeep of facilities. Responsibilities include:
  • Assigning tasks, setting priorities, and managing schedules.
  • Maintaining attendance records and approving leave requests.
  • Creating and implementing training programs for team members.
  • Conducting performance evaluations based on established goals.
  • Ensuring fair hiring practices and promoting a positive work environment.
Marketing and Promotion: Develop and execute marketing strategies to enhance the visibility and usage of event facilities. This includes:
  • Collaborating with local businesses and tourism organizations.
  • Responding to inquiries and conducting facility tours.
  • Preparing promotional materials and presentations.
Budget Management: Assist in the development and oversight of the operational budget, including:
  • Recommending budget items for operations and maintenance.
  • Monitoring budget performance and ensuring fiscal responsibility.
Facility Maintenance Coordination: Work with maintenance teams to ensure facilities meet safety and operational standards, including:
  • Conducting inspections and identifying maintenance needs.
  • Implementing preventive maintenance programs.
Event Coordination: Manage the logistics of events, including:
  • Responding to inquiries and processing reservations.
  • Collaborating with catering and event staff.
  • Ensuring facilities are prepared and cleaned post-event.
Administrative Duties: Perform clerical tasks, including:
  • Preparing reports on bookings and financial transactions.
  • Maintaining inventory of supplies.

Qualifications:

Education: A bachelor's degree in hospitality management, recreation management, or a related field is preferred.

Experience: A minimum of three years in event coordination or a related role is required.

Skills: Strong organizational, communication, and interpersonal skills are essential. Proficiency in using computer software for administrative tasks is also necessary.

Benefits: This position offers a comprehensive benefits package, including health insurance, retirement plans, and more.

Note: This job description is intended to provide a general overview of the position and does not encompass all responsibilities or qualifications. Longwood University is committed to creating a diverse environment and is proud to be an equal opportunity employer.