Billing Coordinator
5 days ago
TRC Companies, Inc. is a pioneering engineering consulting firm that provides integrated services to the energy, environmental, and infrastructure markets. With a rich history dating back to the 1960s, TRC has consistently set the standard for clients seeking innovative solutions. Our team works with a diverse range of commercial, industrial, and government clients, delivering creative solutions that meet local needs and help our clients thrive in a rapidly changing world.
Responsibilities
As a Billing Coordinator at TRC, you will play a crucial role in maintaining financial records, coordinating with various departments, and addressing inquiries from clients or internal stakeholders. Your primary responsibility will be to ensure accurate and timely billing processes within the organization. This position requires attention to detail, organizational skills, and a strong understanding of billing procedures.
Key Responsibilities Include:
- Billing Process:
- Generate and submit draft invoices to Project Managers accurately and in a timely manner.
- Verify billing data to ensure accuracy and completeness in accordance with specific project contract documentation.
- Review changes with Project Managers as necessary and timely complete and submit changes.
- Compile invoice support and backup documentation required for each invoice.
- Prepare and submit final invoices to Clients.
- Collaborate with relevant departments to gather necessary information for billing.
- Record Keeping:
- Maintain organized and up-to-date billing records.
- Track and document all billing-related transactions.
- Generate regular reports to provide insights into billing activities.
- Communication:
- Interact with clients to address billing inquiries and resolve discrepancies.
- Work closely with internal teams, including sales, finance, and operations, to obtain necessary information for billing.
- Compliance:
- Ensure adherence to billing policies, procedures, and regulatory requirements.
- Provide support for client audits of project billings.
- Problem Resolution:
- Investigate and resolve billing discrepancies or issues.
- Collaborate with other departments to resolve billing-related challenges.
- Quality Control:
- Conduct regular audits to maintain the accuracy of billing information.
- Implement quality control measures to improve billing processes.
- Reporting:
- Prepare and present regular reports on billing activities to management.
- Analyze billing data to identify trends or areas for improvement.
Qualifications
TRC is seeking a highly skilled and detail-oriented individual to join our team as a Billing Coordinator. The ideal candidate will have proven experience in billing, finance, or a related role, with proficiency in Excel and strong communication skills. This position requires the ability to work collaboratively in a team environment, prioritize tasks, and meet deadlines. If you are a motivated and organized individual with a passion for finance and billing, we encourage you to apply.
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