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Financial Operations Manager

2 months ago


Louisville, Kentucky, United States Road & Rail Services Full time

Road & Rail Services

Financial Operations Manager

The Financial Operations Manager reports directly to the CFO

Core Responsibilities:

  • Overseeing the financial operations of the organization in a principled manner, adhering to corporate guidelines and widely accepted financial practices.

What We Provide:

  • Comprehensive Benefits package including Health, Dental, 401K
  • Paid Time Off and Holidays
  • Annual allowance for work footwear
  • All necessary Personal Protective Equipment (PPE) supplied
  • Supportive of Veterans
  • Opportunities for internal advancement
  • And much more

Key Expectations:

  • Deliver outstanding service to both external and internal stakeholders while maintaining a positive demeanor.
  • Continuous assessment of financial and information services is crucial to fulfilling our organizational and client safety, quality, and financial objectives.
  • Execute error-free tasks while seeking improvements for existing and future processes.

Main Duties:

  • Guide the organization's financial operations
  • Engage in the formulation of the organization's strategic plans and initiatives
  • Assess and provide insights on the implications of long-term planning, new program introductions, and regulatory compliance
  • Supply historical financial data regarding profitability across various markets and business sectors, along with reports requested by management
  • Oversee a robust financial reporting system that delivers timely operational and financial reports and analyses to stakeholders, interpreting results for all management levels
  • Develop and manage invoicing systems and processes to ensure prompt and precise billing, focusing on accounts receivable aging; oversee a reliable cash control process and reporting system, including monitoring credit and collections for all operational entities
  • Assist in the creation and dissemination of financial information to capital providers, suppliers, and clients
  • Act as the primary liaison with external auditors during annual audits and assess outcomes
  • Enhance relationships with financial institutions and implement strategies to improve cash position and minimize borrowing costs
  • Directly manage the company's cash disbursement cycle to guarantee efficient, accurate, and timely payment of legitimate business expenses and contractual obligations
  • Maintain an accurate record-keeping system that reflects the status and value of the company's assets, coordinating with risk management to ensure adequate insurance coverage
  • Evaluate the structures of financial and information services, planning for ongoing enhancements in efficiency and effectiveness while providing professional development opportunities
  • Offer financial training and support to team members responsible for financial performance
  • Ensure all departmental functions are clearly defined, documented, and communicated for efficient and timely task execution, including succession planning
  • Conduct performance evaluations for direct reports and recommend salary adjustments
  • Establish credibility throughout the organization as an effective problem solver, being approachable and serving as a mentor on financial matters
  • Enhance and/or develop financial policies and procedures that impact other departments, documenting processes to ensure accuracy and operational effectiveness
  • Advise the organization on cost reimbursement strategies
  • Conduct due diligence for acquisition assessments
  • Recommend actions to enhance the organization's profitability, efficiency, and effectiveness
  • Interface with financial institutions and management
  • Perform additional tasks as requested by the CFO and management

Educational Qualifications:

  • Bachelor's degree in a business-related field, with a preference for accounting.
  • MBA degree is advantageous.

Experience Requirements:

  • A minimum of 5 years of experience leading the financial and technology departments of a small to medium-sized enterprise.

Skills and Certifications:

  • Must possess a valid state driver's license if required to operate company equipment
  • Meet and maintain all criteria outlined in the Conditions of Employment policy
  • CPA certification is a plus

Physical and Mental Requirements:

  • Ability to hear work or safety instructions communicated verbally in a normal speaking voice
  • Must be capable of working independently
  • Ability to communicate via telephone for extended periods
  • Ability to frequently view and manipulate data on a standard computer
  • Capability to manage multiple tasks simultaneously
  • Able to sit for extended periods, up to 6 hours

Company Overview:

Founded in 1987, Road & Rail Services has expanded and diversified to become a premier provider of rail-related services across North America. Our network of skilled professionals delivers operational expertise in plant and terminal management, as well as field maintenance for rail assets serving railroads, rail shippers, and owners of rail-related equipment and facilities.