Accounts Payable Specialist

1 week ago


Colorado Springs, Colorado, United States USADA Full time
Job Title: Accounts Payable Coordinator

USADA is seeking a highly organized and detail-oriented Accounts Payable Coordinator to join our team. As an Accounts Payable Coordinator, you will play a critical role in supporting the Accounting team with various tasks, including entering bills and invoices, assisting with travel approval, and general expense tracking and reconciliation.

Key Responsibilities:
  • Accurately review and enter accounts payable bills and assist departments to ensure bills are approved as part of a routine schedule.
  • Enter data into various systems and platforms, reconcile bills against organizational databases.
  • Monitor and manage Finance email inboxes daily; accurately route and provide support for sample collection personnel, staff, and vendors in accordance with Finance policies and procedures.
  • Review and approve travel requests.
  • Track, manage, and maintain company credit cards and expense reports.
  • Ensure vendor profiles and documentation are accurate and up-to-date.
  • Generate, review, and distribute Accounts Payable reports.
  • Assist the AP Team in ensuring compliance related to procurement policies.
  • Assist in the monthly close process and financial audits.
  • Seek continuous improvement of processes and policies.
Requirements:
  • 2+ years of relevant experience or an equivalent combination of experience and education.
  • Moderate proficiency in a Microsoft-centric environment (Windows, Excel, Outlook, etc.)
  • Comfortable and efficient working between multiple software applications. Primary systems include: Bill.com, Sage-Intacct, Jotform, company databases, etc.
  • Ability to work independently and prioritize tasks, while still meeting deadlines.
  • Demonstrated ability to enter data accurately on a scheduled routine basis.
  • Ability to efficiently and respectfully interact with internal and external constituents.
  • Values Diversity, Equity, and Inclusion among internal and external constituents.
  • Ability to multitask and to work accurately under pressure.
  • Excellent organizational skills.

Flexible work-from-home options available.



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