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Financial Operations Specialist

2 months ago

Santa Fe, New Mexico, United States Consolidated Electrical Distributors Full time
Job Overview

SUMMARY:

Deliver financial, administrative, and clerical assistance by ensuring that payments are processed and expenses are managed effectively. This role involves the processing, verification, and reconciliation of vendor invoices in accordance with established policies and procedures, ensuring efficiency, timeliness, and accuracy.


REPORTS TO: Manager


MINIMUM QUALIFICATIONS:

  • High School Diploma or GED
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
  • Understanding of fundamental accounting principles
  • Strong attention to detail, accuracy, and confidentiality
  • Excellent analytical, problem-solving, and decision-making abilities

PREFERRED QUALIFICATIONS:

  • 1-3 years of experience in Accounts Payable
  • Associate's degree from a two-year college or technical school; Bachelor's degree preferred

WORKING CONDITIONS:

  • This position is based in an office environment, requiring prolonged periods of sitting and working at a computer workstation.

SUPERVISORY RESPONSIBILITIES: None


ESSENTIAL JOB FUNCTIONS:

KEY RESPONSIBILITIES:

  • Review all vendor invoices and prepare them for processing
  • Generate all direct sales registers
  • Create debit memos for returns
  • Develop a comprehensive understanding of CED accounts
  • Verify costing on all special order sales registers
  • Assist in designated areas of Accounts Receivable
  • Organize records in the appropriate files
  • Conduct monthly research on vendor statements
  • Ensure accountability for Sales Register and Cash Sale Receipts
  • Manage office supplies effectively
  • Oversee record retention
  • Handle telephone inquiries

NOTE: As business needs evolve, this job description may not encompass all essential functions and is not intended to provide a comprehensive listing of all required activities, duties, or responsibilities. Additional essential functions, duties, responsibilities, and activities may be assigned at any time, with or without notice.


CED is an Equal Opportunity Employer - Disability | Veteran