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Special Assistant

4 weeks ago

Sacramento, California, United States Department of Food & Agriculture Full time
Job Description and Duties

Under the administrative direction of the Marketing Services Division Director and in cooperation with the Assistant Director, the Special Assistant has oversight of the complex work performed in the Quota Administration and Policy (QAP) unit, managing and directing staff to perform critical and sensitive activities to complete the monthly quota payout. The incumbent is responsible for developing, administering, and evaluating the QAP policy, activities, guidelines, and procedures.

Key Responsibilities
  • Planning and evaluating program operations, monitoring, and organizing the work of analytical research and administrative staff.
  • Providing guidance to staff and serving as a liaison to various stakeholders and industry groups.
  • Representing the Secretary of the Department of Food and Agriculture at Producer Review Board (PRB) meetings, which define and develop policy involving the Quota Implementation Plan (QIP) in California.
  • Administering the Milk Pool Stabilization Trust Fund (MPSTF), evaluating claims, monitoring fund balances, and taking administrative actions to issue payments to milk producers, as appropriate.
Working Conditions

The work environment is typically an air-conditioned office environment with occasional outdoor trips/visits to dairies. The employee works at a desk or workstation with a telephone, computer, and printer. On occasion, the employee is required to travel, both by air and by car, and attend meetings at various venues. The employee may tour dairy farms and dairy processing facilities, which involves walking across wet, slippery floors, climbing ladders, and being exposed to the noise of loud machinery.

Requirements
  • A valid California Driver's License is required.
  • This position is eligible for telework in accordance with Department policy.
  • The appointee is required to complete Form 700 within thirty (30) days of appointment, on an annual basis, and upon vacating the position.
Special Requirements

This position requires a valid California Driver's License. The applicant must submit a Statement of Qualifications (SOQ) that responds to each of the four (4) questions below. The SOQ must be clearly labeled and no more than two (2) typed pages, with a 1" margin using Arial 12-point font. Responses to the questions should be numbered as below. Applications submitted without the SOQ may not be considered.

Questions for Statement of Qualifications
  1. Describe your experience in planning and directing the activities of a medium-sized team (10-15 persons). Please include information on your philosophy to encourage a team environment and any examples of situations in which you have been involved in mediating conflict between staff, industry members, industry members, and CDFA staff.
  2. Describe your experience developing and implementing policies. Please include information on the challenges encountered and the mechanisms used to overcome those challenges. Please indicate how the members inside and outside your organization reacted to the new policies and how that shaped your philosophy about program management and policy development and implementation.
  3. Describe your experience working in situations where there are multiple compelling demands for your time on complex projects and sensitive issues where there was a very limited timeframe to make a decision. Include a description of the actions you took, your specific role, the steps you took to mitigate the situation.
  4. Describe your experience and ability to communicate effectively, including developing and delivering clear and persuasive written materials and oral presentations to Executive Management, State Agencies, Board of Directors, and other key entities.