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Parts Supply Specialist

2 months ago

Canton, Massachusetts, United States FM Generator Full time

Overview:

The Parts Supply Specialist plays a crucial role in the Parts Department by ensuring effective procurement and distribution of all necessary components to the operational teams. This position is vital for achieving the company's profitability targets, maintaining service timelines, and upholding organizational standards while fostering customer trust and satisfaction.

Key Responsibilities:

Reporting to the Parts Manager, the Parts Supply Specialist is tasked with overseeing the acquisition of specific parts and the distribution of materials to support field operations.

  • Procures components for contractual commitments, quoted projects, and urgent requests.
  • Collaborates with the Parts Administrator to monitor all purchases and manage the receipt of items into the central warehouse.
  • Generates purchase orders for the Parts Department and assists in the creation of orders for other departments as needed.
  • Updates system documentation and work statuses to accurately reflect the fulfillment of orders.
  • Coordinates the distribution of materials to the field, working alongside other Operations team members to ensure timely delivery, including managing remote locker and warehouse schedules.
  • Examines parts and materials prepared for distribution, collaborating with the Parts Administrator and logistics teams to guarantee accuracy and completeness.
  • Assists the Parts Manager in maintaining inventory controls and records within the electronic database.
  • Participates in scheduled cycle counts and comprehensive warehouse inventories to verify the accuracy of inventory levels.
  • Provides support to technicians, Service Sales team, and other Operations members with inquiries regarding parts, including identification and cross-referencing.
  • Assists the Parts Manager in researching and identifying alternative suppliers, negotiating additional services, and optimizing pricing with current vendors to enhance cost efficiency and logistics.
  • Analyzes inventory, aging, and purchasing reports to inform decision-making.
  • Collaborates closely with the Accounting department for purchasing approvals and inventory assessments.
  • Offers backup support to the Parts Administrator during peak periods.
  • Undertakes additional responsibilities as assigned.

Essential Skills:

  • Preferred electromechanical aptitude, though not mandatory.
  • Proficient in electronic systems for executing purchasing, receiving, and inventory tasks using industry-standard software.
  • Demonstrates foundational skills and procedures relevant to the role.
  • Adheres to established protocols, follows instructions, and pays meticulous attention to detail.
  • Skilled in MS Office applications; comfortable with database management systems.
  • A strong team player capable of collaborating effectively with colleagues.
  • Exhibits strong administrative capabilities: analytical, organized, with excellent follow-through and communication skills.

Qualifications:

  • High School Diploma is required.
  • A minimum of 2-5 years of experience in purchasing and receiving parts or a related field is necessary.
  • Experience in inventory management is advantageous.
  • Specific experience in automotive parts, industrial machinery, commercial HVAC/refrigeration, or related fields is highly desirable.

Benefits:

  • 401(k) matching.
  • Dental insurance.
  • Health insurance.
  • Vision insurance.
  • Paid time off.

Work Schedule:

  • Monday to Friday.