Administrative Support Specialist

3 days ago

Delaware, United States County of Delaware, OH Full time
Job Summary

We are seeking a highly organized and detail-oriented Administrative Professional to join our team at the County of Delaware, OH. As an Administrative Professional, you will provide administrative support and assistance to the Public Defender and assistant public defenders, as well as provide administrative support and assistance for the Appointed Counsel Assignment Program.

Key Responsibilities
  • Provide administrative support and assistance to the Public Defender and assistant public defenders
  • Provide administrative support and assistance for the Appointed Counsel Assignment Program
  • Answer telephones, screen telephone calls, and give and receive information
  • Great visitors to the Office, and give and receive information
  • Schedule meetings and appointments for attorneys
  • Operate standard office equipment (i.e. personal computer, photocopier, fax machine, scanner, printer, and telephone)
  • Use Microsoft Office, Adobe Acrobat, and other software to perform job functions
  • Sort and distribute mail
  • Prepare outgoing mail
  • Open purchase orders
  • Order and maintain office supplies
  • Format, proofread, and edit documents requiring the use of legal terminology that comply with court standards
  • Use web-based case management system to open and close case files, enter case information and court dates, produce and compose motions, reports, and letters using mail merge, maintain attorney calendars, file case documents by uploading electronic documents, perform conflict checks, and prepare reports and gather data
  • Download discovery from Prosecuting Attorney, City Prosecutor's Office and multiple law enforcement agencies
  • Act as liaison between attorneys and courts
  • File pleadings and documents both electronically and in person with clerk of courts
  • Deliver and pick up legal documents from the Municipal Court, Common Pleas Court, Juvenile Court, Prosecuting Attorney's Office, and City Prosecutor's Office
  • Assist Public Defender and Auditor in preparing the Monthly Operating Expenses and Caseload Report for submission to OPD for reimbursement
  • Assist indigent individuals with obtaining a public defender or appointed counsel
  • Determine eligibility of applicants by ensuring the Ohio Public Defender Indigent Client Eligibility Guidelines have been met
  • Process and ensure the accuracy of financial disclosure forms, attorney fee applications, transcript fee invoices, court paid expert invoices, various departmental invoices
  • Assist indigent clients, appointed counsel, and others to correct errors in financial disclosure forms, attorney fee applications, transcript fee invoices, court paid expert invoices, various departmental invoices
  • Communicate with appointed counsel regarding case assignments
  • Perform conflict checks for appointed counsel assignment
  • Create appointed counsel cases in CourtView
  • Maintain appointed counsel list by overseeing the attorney application process and communicating with Courts regarding appointed counsel, including approval and removal of appointed counsel from the list
  • Assist Public Defender and County Auditor in preparing the Monthly Assigned Counsel Summary Report for submission to OPD for reimbursement
  • Assist Public Defender, Clerk of Courts, and County Auditor with managing the County Recoupment Program
Requirements
  • Associate's Degree in administrative professional science, or a related field, or a similar combination of work and training experience
  • All required licenses and certificates must be maintained as a condition of continued employment
Benefits

The County of Delaware, OH offers a complete benefits package to full-time employees, including health care, Flexible Spending Account (FSA), dental care, life insurance, pension, holidays, vacation, sick leave, and deferred compensation plans.

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