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Payroll and Accounts Payable Associate
2 months ago
Hagyard Equine Medical Institute is seeking a highly skilled Accounts Payable Specialist to join our team.
Job Summary:
The Accounts Payable Specialist will be responsible for coordinating and completing various financial tasks, including but not limited to:
- Maintaining accurate filing of payables documents and supporting physical files and vendor maintenance.
- Matching invoices with purchase orders, obtaining and verifying appropriate approvals and pricing with the local team.
- Keying large volumes of invoices in the payables system for weekly check processing and edit review.
- Accurately coding invoices to appropriate company systems.
- Maintaining local company credit card expense reports, ensuring proper approvals, documentation, and processing in the corporate Concur payables system.
- Processing monthly employee corporate expense report transactions timely, providing all supporting documentation and approvals, and keying in the Concur system, including monthly mileage and phone reimbursements.
- Reviewing and editing weekly check runs, adhering to corporate deadlines.
- Creating and maintaining schedules and analysis utilizing Microsoft Excel and Microsoft Word.
- Cross-training and oversight of multiple company payables processes and coordination with accounting support staff.
- Obtaining W-9s as needed from vendors prior to payment.
- Assisting with the preparation of annual 1099s and corporate 1096.
- Communicating with various corporate team members to ensure timely processing of company expenditures.
- Reconciling monthly accounts payable subledgers as required to adhere to month-end close timelines and analysis requirements.
- Providing monthly expense analysis summaries to local and corporate teams.
- Assisting with monthly expense analysis, providing details, and monthly, quarterly, and annual summaries for review and budgeting purposes.
- Keeping up-to-date on sales and use tax requirements to accurately accrue on vendor transactions.
- Other administrative support and account analysis as needed.
Requirements:
- Accounts payable experience required.
- Purchase order and accounts payable systems knowledge required.
- Experience with Great Plains and Concur preferred.
- Understanding of accounts payable and general ledger systems preferred.
- Effective time management and ability to meet deadlines.
- Excellent communication skills with vendors and internal teams.
- Ability to multitask and key large volumes daily.
- Organizational skills.
- Proficient with Microsoft Excel.
- Effective communicator.
- Detail-oriented.
- Intermediate math skills.
- Ability to sit for long periods of time.
- Equine knowledge helpful.
Work Environment:
The Accounts Payable Specialist will work in a fast-paced environment, Monday through Friday, 8:30 am to 5:00 pm, with overtime as needed/required to meet deadlines.
About Hagyard Equine Medical Institute:
Hagyard Equine Medical Institute is one of the nation's leading operators of veterinary hospitals for companion animals. The company operates over 450 hospitals across multiple states and employs over 11,000 people, including over 800 veterinarians. Since its inception, Hagyard Equine Medical Institute has been structured around a model that is focused on developing a partnership between the hospitals and the company, providing the highest quality medicine and service.
Equal Opportunity Employer:
Hagyard Equine Medical Institute is an equal opportunity employer. All employment decisions are made without regard to race, color, age, gender, gender identity or expression, sexual orientation, marital status, pregnancy, religion, citizenship, national origin/ancestry, physical/mental disabilities, military status, or any other basis prohibited by law. EOE, M/F/D/V
Privacy Policy:
Hagyard Equine Medical Institute respects your privacy and is committed to protecting your personal information. Please see our website for additional information about our data practices.
