Equine Accounts Payable Specialist
5 days ago
Hagyard Equine Medical Institute
Job Summary:
We are seeking an experienced Accounts Payable Specialist to join our team at Hagyard Equine Medical Institute. The successful candidate will be responsible for coordinating and completing various tasks related to accounts payable, including maintaining accurate filing, matching invoices with purchase orders, and processing large volumes of invoices.
Key Responsibilities:
- Maintain accurate filing of payables documents and support physical files and vendor maintenance.
- Match invoices with purchase orders, obtain and verify appropriate approvals and pricing with local team.
- Key large volume of invoices in payables system for weekly check processing and edit review.
- Accurately code invoices to appropriate company systems.
- Maintain local company credit card expense reports ensuring proper approvals, documentation, and processing in corporate Concur payables system.
- Process monthly employee corporate expense report transactions timely providing all supporting documentation and approvals keying in Concur system including monthly mileage and phone reimbursements.
- Review and edit of weekly check runs adhering to corporate deadlines.
- Create and maintain schedules and analysis utilizing Microsoft Excel and Microsoft Word.
- Cross-train and oversight of multiple company payables processes and coordination with accounting support staff.
- Obtain W-9s as needed from vendors prior to payment.
- Assist as needed with preparation of annual 1099s and corporate 1096.
- Communicate with various corporate team members to ensure timely processing of company expenditures.
- Reconcile monthly accounts payable subledgers as required to adhere to month-end close timelines and analysis requirements.
- Provide monthly expense analysis summaries to local and corporate teams.
- Assist with monthly expense analysis providing details and monthly quarterly and annual summaries for review and budgeting purposes.
- Keep up to date on sales and use tax requirements to accurately accrue on vendor transactions.
- Other administrative support and account analysis as needed.
- Additional projects and duties may be assigned as needed.
Qualifications:
- Accounts payable experience required.
- Purchase order and accounts payable systems knowledge required.
- Experience with Great Plains and Concur preferred.
- Understanding of accounts payable and general ledger systems preferred.
- Effective time management and ability to meet deadlines.
- Excellent communication skills with vendors and internal teams.
- Ability to multi-task and key large volumes daily.
- Organizational skills.
- Proficient with Microsoft Excel.
- Effective communicator.
- Detail-oriented.
- Intermediate math skills.
- Ability to sit for long periods of time.
- Equine knowledge helpful.
Work Environment:
Hagyard Equine Medical Institute is an equal opportunity employer. All employment decisions are made without regard to race, color, age, gender, gender identity or expression, sexual orientation, marital status, pregnancy, religion, citizenship, national origin/ancestry, physical/mental disabilities, military status, or any other basis prohibited by law. EOE, M/F/D/V
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