Senior Administrative Assistant

1 week ago


Paducah, Kentucky, United States Kentucky Community and Technical College System Full time
Job Summary

The Senior Administrative Assistant is responsible for providing high-level administrative support to ensure the efficient operation of the Workforce Solutions department. This role involves organizing and promoting room rentals, overseeing building needs and inventory, scheduling testing center staff, managing end-of-day reporting for the testing center, supporting the Workforce Solutions Director with various tasks, and serving as the main point of contact for the department.

Key Responsibilities
  • Organize and promote room rentals, ensuring proper maintenance and readiness of rental spaces.
  • Oversee building maintenance and address any facility issues, managing inventory and ordering supplies as needed.
  • Schedule and oversee testing center staff, managing end-of-day reporting for the testing center and addressing any issues or inquiries related to testing center operations.
  • Support the Workforce Solutions Director with calendar management, travel arrangements, and meeting organization, preparing agendas and materials as needed.
  • Provide exceptional customer service, greeting individuals and providing assistance and direction as needed, serving as the point of contact for the department.
  • Support departmental scheduler with creating classes, entering applications, and assigning grades during periods of high volume.
  • Purchase office supplies and maintain awareness of general office needs, ensuring a well-organized and efficient office environment.
Requirements
  • High school diploma or equivalent required.
  • Associate's or Bachelor's degree in Business Administration or related field preferred.
  • Proven experience as an administrative assistant or in a similar role.
  • Strong organizational and multitasking skills, excellent communication and interpersonal abilities.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
  • Ability to manage and prioritize multiple tasks effectively, detail-oriented and able to maintain a high level of accuracy.
  • Familiarity with office management procedures and basic accounting principles.
  • Ability to work independently and as part of a team.


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