Mailroom Operations Manager

1 week ago


Carrollton, Texas, United States Community Choice Financial Family of Brands Full time

Overview:

The Community Choice Financial Family of Brands is seeking a Mailroom Operations Manager. This role is pivotal in supervising and directing all facets of the mail correspondence operations.

The Mailroom Operations Manager will lead a dedicated team to ensure the effective management of incoming and outgoing mail, establish and uphold tracking systems, enforce security measures, generate analytical reports, and oversee the overall organization of the mailroom.


Key Responsibilities:

Team Leadership and Operations Management:
Supervise and mentor mailroom personnel.
Develop and enforce standard operating procedures (SOPs).
Oversee daily activities related to mail processing.
Ensure compliance with privacy regulations and security protocols.
Manage relationships with courier services and postal providers.

Process Optimization and Quality Control:
Continuously enhance mailroom efficiency and accuracy.
Implement and maintain digital workflow systems (e.g., SharePoint).
Supervise reconciliation processes and chain of custody protocols.
Manage inventory of mailroom supplies and equipment.

Risk Management and Security:
Develop and uphold emergency response and business continuity plans.
Oversee procedures for handling suspicious mail.
Manage surveillance systems and security measures.

Reporting and Analytics:
Generate and analyze reports on mail volume, costs, and types.
Identify and implement optimization opportunities.
Provide regular updates to leadership regarding mailroom performance.

Compliance and Auditing:
Ensure adherence to company policies and regulatory standards.
Prepare for and assist with audits related to mail operations.
Maintain accurate records for all mail transactions.

Maintain a full-time work schedule with regular, in-person attendance during standard business hours, at a minimum of 40 hours per week.

Physical demands for this position include:
the ability to remain stationary, move freely within the office, and operate mechanical controls, such as a keyboard.


Qualifications:

A Bachelor's degree in Business Administration or a related field is preferred; a high school diploma with extensive relevant experience is required.
3-5 years of supervisory experience in mailroom operations or a similar administrative capacity.
Strong leadership and team management skills.
Excellent organizational and problem-solving capabilities.
Proficiency in Microsoft Office suite and mailroom management software.
Experience with process improvement and lean methodologies.
Knowledge of postal regulations and other courier services.
Understanding of data privacy laws and information security practices.
Ability to maintain confidentiality.

Self-starter with the ability to thrive in a fast-paced environment and manage multiple priorities.
Excellent communication and interpersonal skills.


What We Offer:

Our benefits include:
Flexible Paid Time Off.
A comprehensive new hire training program.
Access to a robust learning management system with e-learning modules and training programs for professional and personal development.
Performance-based career advancement opportunities.
Multiple coverage choices for medical insurance, including free telemedicine and medical spending account (HSA/FSA) options.
Traditional 401(k) and Roth 401(k) retirement plans with a generous company match.
Company-sponsored life and AD&D insurance.
Voluntary benefits, including dental, vision, short-term and long-term disability plans, accident, critical illness, hospital confinement insurance, and even pet insurance.
A diverse culture and inclusive environment.
A relaxed, business casual dress code.

About Us: The Community Choice Financial Family of Brands is one of the largest consumer specialty finance organizations in the U.S., providing customers, team members, and communities with the power of choice through over 10 brands represented in more than 1,500 locations across 24 states and online offerings in 20 states.

We are committed to helping individuals access the short-term financial services they need when they need them most.



  • Carrollton, Texas, United States Community Choice Financial Family of Brands Full time

    Position Overview:Location: Carrollton, TXThe Community Choice Financial Family of Brands is actively seeking a Mail Document Supervisor. This pivotal role involves the oversight and management of all mail correspondence functions within the Corporate Office. The selected candidate will lead a dedicated team to ensure the effective processing of both...


  • Carrollton, Texas, United States Community Choice Financial Family of Brands Full time

    Position Overview: Role: Mail Document SupervisorThe Community Choice Financial Family of Brands is actively seeking a Mail Document Supervisor. This position is crucial for managing and supervising all facets of the organization's mail correspondence operations. The Mail Document Supervisor will lead a dedicated team to ensure the effective processing of...


  • Carrollton, Texas, United States Community Choice Financial Family of Brands Full time

    Position Overview: Mail Document SupervisorThe Community Choice Financial Family of Brands is in search of a Mail Document Supervisor. This role is pivotal in overseeing and managing the comprehensive mail correspondence operations within the Corporate Office. The Mail Document Supervisor will lead a dedicated team to ensure the efficient processing of both...


  • Carrollton, Texas, United States Community Choice Financial Family of Brands Full time

    Position Overview:Mail Document SupervisorThe Community Choice Financial Family of Brands is seeking a Mail Document Supervisor. This position is essential for managing and supervising all facets of the organization's mail correspondence operations. The role involves leading a dedicated team to ensure the effective processing of incoming and outgoing mail,...


  • Carrollton, Texas, United States Community Choice Financial Family of Brands Full time

    Position Overview:Role: Mail Document SupervisorLocation: Carrollton, TXThe Community Choice Financial Family of Brands is actively seeking a Mail Document Supervisor. This pivotal role entails overseeing and managing all facets of the organization's mail correspondence operations. The Mail Document Supervisor will lead a dedicated team to ensure the...


  • Carrollton, Texas, United States Community Choice Financial Family of Brands Full time

    Position Overview:Role: Mail Document SupervisorLocation: Carrollton, TXThe Community Choice Financial Family of Brands is in search of a Mail Document Supervisor. This pivotal role entails overseeing and directing all facets of the organization's mail correspondence operations. The supervisor will lead a dedicated team to ensure the effective management of...


  • Carrollton, Texas, United States Staff Management | SMX Full time

    Job SummaryWe are seeking a highly skilled Data Processing Specialist to join our team at Staff Management | SMX. As a key member of our operations team, you will be responsible for ensuring the efficient processing of mail and transactions.Key ResponsibilitiesMachine Operator/Mailroom Associate: Operate Mail Extraction Equipment to group work into...


  • Carrollton, Texas, United States Sanmina-SCI Full time

    Job Summary:Sanmina Corporation, a leading integrated manufacturing solutions provider, is seeking a highly skilled Manufacturing Operations Manager to oversee the development and implementation of activities in production areas to meet production goals, quality, and cost objectives. As a key member of our team, you will be responsible for managing the...


  • Carrollton, Texas, United States Job&Talent Full time

    Job OverviewWe are seeking a highly skilled Warehouse Operations Manager to join our team at Job&Talent. As a key member of our operations team, you will be responsible for overseeing the day-to-day activities of our warehouse operations.Key ResponsibilitiesWarehouse Management: Ensure the warehouse floor is properly staffed and operated, with a focus on...


  • Carrollton, Texas, United States Overhead Door Co Dallas Res. Full time

    Position: Financial Operations Manager at Overhead Door Company of Dallas - ResidentialOverview: Overhead Door Company of Dallas - Residential, a leading entity in the construction sector, is seeking a skilled Financial Operations Manager. This role is pivotal in ensuring the accuracy of financial reporting, managing the general ledger, and supervising all...


  • Carrollton, Texas, United States Total Talent Search Full time

    Position Overview: Manufacturing Operations ManagerThe Manufacturing Operations Manager plays a crucial role in directing and overseeing the entire production workflow. This position entails ensuring effective planning, organization, and management of our manufacturing processes to achieve production targets while upholding quality benchmarks.Key...


  • Carrollton, Texas, United States Taco Supremo Management, LLC Full time

    About the RoleTaco Supremo Management, LLC is seeking a highly skilled and motivated Assistant Manager to join our team. As a key member of our management team, you will be responsible for overseeing the day-to-day operations of our restaurant, ensuring that our high standards of quality and customer service are consistently met.Key ResponsibilitiesTrain,...


  • Carrollton, Texas, United States Horizon Ventures Full time

    At Horizon Ventures, we are seeking a highly skilled professional to lead our warehouse operations and drive efficiency in our materials management department.Key Responsibilities:Warehouse Management: Oversee the daily operations of our warehouse, ensuring optimal inventory levels and material availability.Process Optimization: Design, plan, and implement...


  • Carrollton, Texas, United States GeorgiaGov Full time

    Facilities Operations Manager Position at GeorgiaGovThe Facilities Operations Manager is responsible for overseeing and actively participating in the upkeep and repair of governmental buildings and surrounding areas.Key ResponsibilitiesTrains, supervises, and assesses staff involved in building and grounds upkeepKeeps detailed records of maintenance...


  • Carrollton, Texas, United States Carrollton Full time

    Job OverviewWe are seeking a highly motivated and experienced Restaurant Assistant Manager to join our team at Kura Sushi in Carrollton. As a key member of our management team, you will be responsible for ensuring the highest level of customer satisfaction and restaurant operations.Key ResponsibilitiesLead and manage a team of restaurant staff to deliver...


  • Carrollton, Texas, United States PCRK Group Full time

    Job OverviewAre you an experienced leader with a passion for managing operations across various locations? PCRK Group is looking for a Floating General Manager to oversee our diverse business sites.In this pivotal role, you will be responsible for ensuring efficient daily operations, leading teams, and maintaining exceptional standards of service and...


  • Carrollton, Texas, United States Glory Global Solutions Ltd Full time

    Job Summary:As a key member of the Glory Global Solutions Ltd team, the Warehouse Lead will be responsible for overseeing a variety of warehouse processes, including Inventory Management, Order Fulfillment, Returns Processing, and Improvement Processes. This role requires a strong commitment to completing tasks promptly and efficiently.Key...


  • Carrollton, Texas, United States Radiant Enterprises Full time

    About Radiant EnterprisesWe are a renowned provider of inpatient elderly care, seeking a skilled Facility Manager to join our team. Our facility is located in a convenient location, offering a unique opportunity for a motivated individual to make a meaningful impact in the lives of our residents.Your BenefitsAn attractive basic salary plus bonuses, providing...


  • Carrollton, Texas, United States PCRK Group Full time

    Job OverviewAre you an experienced leader with a passion for managing diverse teams across various locations? PCRK Group is looking for a Floating General Manager to enhance our operational excellence.In this pivotal role, you will oversee the daily functions of multiple facilities, ensuring optimal performance and exceptional service delivery. Your...


  • Carrollton, Texas, United States PCRK Group Full time

    Job OverviewAre you an experienced leader with a passion for managing operations across various locations? PCRK Group is looking for a Floating General Manager to oversee our diverse establishments.In this pivotal role, you will be tasked with ensuring the seamless functioning of our facilities while providing outstanding customer experiences. Your...