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Real Estate Support Specialist

2 months ago

Cincinnati, Ohio, United States ACL Digital Full time
Job Summary

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at ACL Digital. The successful candidate will provide general and executive-level administrative support, as well as lease administration services in a productive working environment.

Key Responsibilities
  • Provide administrative support to the Real Estate Department, including file management, word processing, and coordinating intra-office and external correspondence.
  • Document management through organization, tracking, and monitoring original, hard, and digital file repositories.
  • Perform lease data audits through both manual and automated data analysis and review against digital systems to ensure quality.
  • Interpret and abstract critical legal documents, terms, and clauses in accordance with project needs, legal requests, tasks, or needs.
  • Manage data input into Real Estate Management software and/or future property records database in accordance with the Company's data governance standards and protocols.
  • Collaborate with the Real Estate team and other departments following best practices and policies for lease administration.
  • Administrative portfolio management.
  • Partner with internal and external stakeholders for Real Estate Accounting, Property Management, onsite and offsite file management, lease abstraction, audits, and quality control.
Requirements
  • Experience in Retail Commercial Real Estate.
  • Experience in Real Estate Lease Administration or Property Management Administration.
  • Strong interpersonal skills and experience collaborating with others.
  • Demonstrated ability to quickly learn and understand highly technical documents, concepts, and terms.
  • Proficient in Microsoft Office.
  • Strong oral and written communication skills; ability to create and present information.
  • Highly organized and proficient at multi-tasking.
  • Demonstrate ability to effectively collaborate to achieve objectives.
  • Ability to work with internal/external customers and vendors in a professional manner.
  • Excellent initiative and follow-through skills.
  • Ability to handle sensitive information with a high degree of confidentiality.
  • Strong analytical and problem-solving skills.
  • Must be self-motivated and can be productive and efficient independently.
  • Prompt and regular attendance.
Desired Qualifications
  • Experience successfully providing technical & executive level administrative support in a productive working environment.
  • Understanding of basic commercial real estate industry terminology.
  • Understanding of basic legal document types and terminology.
  • Experience working with real estate related legal documents.
  • Experience working with legal contracts, understanding and interpreting legal clauses and critical dates.
  • Strong independent work ethic.
  • Strong attendance and on-time record.
  • Experience or strong adaptation to technology databases. Some systems include: Custom databases, Digital Repositories, Oracle, Site Folio, Business Objects, I-payables, Vendor Payables, Business Objects.
  • Paralegal experience a plus.