Crew Accommodations Coordinator

3 weeks ago

Rochester, Minnesota, United States Corpay Full time

Job Summary:

The Crew Accommodations Agent at Corpay's Airline Division – TA CONNECTIONS is responsible for overseeing and coordinating the hotel and ground transportation bookings for our Client's Crew members, as well as managing the workflow between agents and clients.

This role requires efficient handling of booking requirements through our proprietary system CrewHub (CrewRez), along with managing communications through email, chat, phone calls, and direct interactions.

The Coordinator ensures seamless resolution of booking issues by following Standard Operating Procedures and facilitates coordination among agents, clients, and vendors.

Key Responsibilities:

  • Reserving and overseeing all the bookings of hotel accommodations and ground transportation for flight attendants, pilot crews, ad-hoc crews, and other non-crew airline employees.
  • Handling emergency relocations of crew members, working closely with the Supervisor on shift and ensuring timely resolutions to avoid delays or cancellations.
  • Acting as the primary liaison between the client's Crew Scheduling, other relevant departments, and our internal teams, meeting operational requirements and resolving issues affecting crew members.
  • Facilitating effective communication with internal departments and management to expedite work and resolve problems.
  • Ensuring that all necessary tools, systems, and resources are accessible and operational, reporting any issues to shift supervisors promptly.
  • Efficiently utilizing all tools and technology to process, track, and report transactions, ensuring accurate registration of reservation details in the TA Connections system.
  • Identifying suitable and compliant hotel options in various markets, particularly in locations without contracted hotels or during Sold Out situations, and handling the approval process for non-compliant options.
  • Managing payments to hotel and transportation vendors in accordance with contractual terms.
  • Fostering a positive work environment with open, respectful communication and professional behavior, promoting a "CAN DO" attitude among the client and all TAC colleagues.
  • Reporting incidents professionally to the TA Connections Supervisor on shift and/or Operations Management.
  • Maintaining impeccable attendance, punctuality, and adherence to company policies and the Employee Handbook.
  • Assisting the Account Management Team, IT, Billing, and Commission Collections departments with data gathering, research, and troubleshooting, and work on special projects as assigned.

Requirements:

  • Excellent interpersonal and client relationship skills with the ability to interact effectively with clients and business partners both electronically and via telephone.
  • Strong organizational and multi-tasking skills.
  • Strong writing, communication, and negotiation skills.
  • Ability to work independently and as a contributing team member.
  • Familiarity with hotel sourcing and rate negotiation, with a thorough understanding of market and contractual needs.
  • Excellent PC skills, including proficiency in Microsoft Outlook, Word, Excel, and PowerPoint software.
  • Availability to work shift work, willingness to work long hours during irregular operations, and flexibility to adjust schedules as per client requirements.
  • Reliable transportation for on-site work.
  • Dependable internet connection for potential remote work in a quiet home environment (only for overtime or office closures).
  • A minimum of 3 years of experience in the hotel/travel industry or a similar role is highly preferred.
  • High school diploma or GED Certificate is required. Some college education is preferred but not required.
  • Fluent in English is required. Proficiency in additional languages such as Italian, German, French, Spanish, or Portuguese is a plus.

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