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Contract Management Specialist

2 months ago

Gainesville, Florida, United States ComSys Full time

Job Summary: ComSys is seeking a highly skilled Contract Administrator to manage and oversee the company's contracts throughout their lifecycle. This role involves drafting, reviewing, negotiating, and finalizing contracts with clients, vendors, and partners. The successful candidate will ensure that all contracts are compliant with company policies and relevant legal guidelines, mitigate risks, and support the company's strategic objectives.

Key Responsibilities:

Contract Drafting and Review:

  • Draft, review, and negotiate contracts including service agreements, non-disclosure agreements (NDAs), procurement contracts, and other legal documents.
  • Ensure all contracts are aligned with company policies, regulatory requirements, and industry standards.

Contract Management:

  • Maintain a centralized contract repository and manage contract records to ensure easy access and retrieval.
  • Monitor and track contract milestones, deadlines, renewals, and terminations to ensure timely actions.
  • Update and maintain contract templates to reflect changes in company policies or legal requirements.

Risk Management and Compliance:

  • Identify potential risks in contracts and provide recommendations to mitigate them.
  • Ensure contracts are compliant with relevant laws, regulations, and internal policies.
  • Coordinate with legal counsel for the resolution of disputes or contract issues.

Collaboration and Support:

  • Work closely with internal teams, including sales, procurement, finance, and operations, to ensure contract terms meet company goals and objectives.
  • Serve as the point of contact for all contract-related inquiries and communications.
  • Provide guidance and training to staff on contract management best practices.

Reporting and Analysis:

  • Prepare regular reports on contract status, compliance, and key metrics for management review.
  • Analyze contract performance and recommend improvements to enhance efficiency and effectiveness.

Qualifications:

  • Bachelor's degree in Business Administration, Law, or a related field.
  • Professional certification in contract management (e.g., Certified Professional Contract Manager - CPCM) is a plus.

Experience:

  • 3-5 years of experience in contract administration, legal, or a related role.
  • Experience in the customer service sector is preferred.

Skills:

  • Strong understanding of contract law and legal terms.
  • Excellent negotiation, communication, and interpersonal skills.
  • High attention to detail and ability to identify potential risks.
  • Proficiency in contract management software and Microsoft Office Suite.
  • Ability to work independently and manage multiple priorities in a fast-paced environment.