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Office Support Specialist

2 months ago

DeLand, Florida, United States Weaver Consultants Group Full time
Job Overview

Office Support Specialist

Weaver Consultants Group is a leading provider of engineering solutions and custom automation systems, catering to diverse sectors including Municipal Solid Waste, Oil & Gas, and Water & Wastewater. Our commitment to innovation and excellence positions us as a trusted partner in the industry, delivering specialized control systems and robust technical support to our clients.

We are seeking a dedicated Office Support Specialist to enhance our operations.

The Office Support Specialist is responsible for a variety of administrative functions, ensuring smooth office operations and providing essential support to the Office Administrator and team members.

Benefits and Perks:

  • Health Insurance: Comprehensive medical, dental, and vision coverage
  • Retirement Plans: 401(k) with company contributions, health savings accounts, and flexible spending options
  • Career Development: Opportunities for tuition reimbursement and ongoing education support
  • Additional Benefits: Disability insurance, life insurance, and an employee assistance program from day one

Key Responsibilities:

In collaboration with the Office Administrator, you will undertake the following tasks:

  • Manage phone calls, messages, and faxes
  • Welcome and direct visitors, clients, and vendors courteously
  • Organize and maintain office filing systems efficiently
  • Input time sheets and production records into the accounting system
  • Complete Project Setup forms
  • Scan and attach backup documentation to relevant files
  • Monitor inventory of office supplies and place orders as needed
  • Oversee the maintenance of office equipment
  • Handle mail distribution and shipping tasks
  • Coordinate with building management as required
  • Provide word processing support when necessary
  • Assist with IT inventory management
  • Support team members on various projects as needed

Qualifications:

  • Minimum of two years of professional experience
  • Proficient in Microsoft Office applications
  • Experience with Adobe software
  • Strong data entry skills
  • Detail-oriented with excellent communication abilities
  • Effective time management skills and capability to prioritize tasks
  • Strong written and verbal communication skills
  • Able to adapt to changing priorities and client needs

Are you the right fit for this role? We encourage you to consider this opportunity.

Weaver Consultants Group is an equal opportunity employer.

We maintain a drug-free workplace.