Office Administrator

2 weeks ago


Dallas, Texas, United States Valiant Enterprises LLC Full time
Job Title: Office Manager/Event Planner

We are seeking a highly organized and detail-oriented Office Manager/Event Planner to join our team at Valiant Residential. As a key member of our administrative team, you will be responsible for providing exceptional support to our staff and ensuring the smooth operation of our office.

Key Responsibilities:
  • Provide administrative support to the team, including scheduling appointments, meetings, and events; booking travel; maintaining file systems; mailing and shipping packages; and updating contacts database lists.
  • Oversee and maintain office equipment for uninterrupted function, identify needs and acquire supplies, manage vendor relationships, and coordinate food deliveries when requested.
  • Manage all aspects of office space/infrastructure planning (ex: moves, additions, changes to workstations) and provide answers, resources, and solutions when requested.
  • Responsible for ensuring office financial objectives are met by preparing annual budget for the office.
  • Participate actively in the planning and execution of company events.
  • Plan corporate events, like parties, celebrations (birthdays, anniversaries, etc.) and conferences
  • Liaise with vendors, during the event planning process to ensure everything is in order.
  • Book venues, entertainers, photographers, and schedule speakers.
  • Conduct final inspections on the day of the event to ensure everything adheres to the company's standards.
  • Fulfill occasional Receptionist duties, answering incoming phone calls.
  • Partner with HR to update and maintain office policies as necessary.
  • Ensure the Corporate Office is neat, clean, tidy, and professional.
  • Provide general support to visitors.
  • Coordinate with facility management vendors, including cleaning, catering and security services.
  • Close out company credit card each month.
  • Other projects as assigned
Requirements:
  • Two or more years of experience in office management.
  • Initiative taker and self-starter.
  • Strong time-management and people skills, high degree of flexibility, and excellent multitasking ability.
  • Proficiency in MS Office (MS Excel and MS Outlook, in particular).
  • Excellent time management skills and ability to multi-task and prioritize work.
  • Attention to detail and problem-solving skills.
  • Excellent written and verbal communication skills.
  • Ability to maintain confidentiality of company information.
Working Hours:

This position is onsite and working hours are 8:30 to 5:30 with flexibility to work later hours during peak event planning periods (December).

Valiant Residential is proud to be a key player in the property management industry. In addition to exciting opportunities for growth and development, we pride ourselves on providing outstanding benefits and time off.

Benefits:
  • 3 Medical Plans to choose from (1 high deductible plan is free to team members)
  • Dental
  • Vision
  • Life Insurance (free to team members)
  • Voluntary Life Insurance and Ancillary plans for purchase
  • 401k plan with Company match
Time Off:
  • PTO (personal time off)
  • Sick Time
  • Floating Holidays (2 per year)
  • Your Birthday off with pay

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