General Clerk II Position

4 weeks ago

Princeton, Missouri, United States MSCCN Full time
Job Description

Interactive Government Holdings, Inc. (IGH) is seeking a qualified individual to serve as a General Clerk II in State Offices of the US Department of Agriculture located throughout the state of Missouri.

Key Responsibilities
  • Provide support to executive or field staff with office management responsibilities, including Farm Bill administrative tasks.
  • Assist NRCS staff with conservation program documentation, general administration, and office business functions.
  • Collect and assemble cost data, process payment application requests, and review invoices, vouchers, and other miscellaneous paperwork associated with NRCS Programs.
  • Compile all necessary supporting documents to substantiate payment requests and ensure compliance with provisions of long-term contracting and obligated spending limits.
  • Track producer requests for wetland compliance and highly erodible land assistance, maintain wetland determination and highly erodible land case files, and track requests for appeals related to issued determinations.
  • Assist in accuracy reviews of documentation, compliance with regulations, and justification of vouchers, invoices, claims, statements, and other requests for payment of goods and services.
  • Process program payment information, prepare documents for signature, and forward completed documents to financial management staff for payment.
  • Establish and maintain contracting files and producer records, including receiving and assembling program applications and collecting producer eligibility information.
  • Compile contract documentation, including conservation plans, maps, photographs, resource data, and technical material.
  • Assist with driving Government vehicles to local shops for routine maintenance/service, keep track of vehicle maintenance/service repairs needed, and mileage logs.
  • Assist NRCS staff in working between Contractors and landowners by providing practice Statements of Work (SOWs) and deliverables.
  • Schedule office machine technical support and maintenance calls, process mail, and provide drop-off and pickup services.
  • Compile contract documentation, including conservation plans, maps, photographs, resource data, and technical material.
  • Assist with assembling technical notes and project documentation required to process modifications.
  • Provide technical information to program applicants and participants, including specific program and land eligibility requirements.
  • Provide guidance to program applicants and participants on the completion of required conservation planning steps and provide basic explanations regarding practice statements of work and deliverable requirements for conservation program participation.
  • Contractor support will defer to NRCS officials for site-specific comments or questions.
  • Assist with uploading documents and photos to conservation planning software (Conservation Desktop) and other Data Management Systems (DMS).
  • Contact cooperators to follow up on the status of conservation plan progress and transfer landowners to the appropriate staff when there are concerns with acceptance of the agreed-upon conservation measures.
Requirements
  • Must possess and maintain a state-issued driver's license.
  • Any violations must be noted before use of Government Vehicle.
  • Must have excellent time management skills.
  • Must be well-organized so that any needed information can be found efficiently.
  • Must have previous experience in office management and/or administration.
  • Proficient in word processing and able to type forty (40) words per minute.
  • Knowledgeable and experienced in utilizing a variety of computer hardware and software applications, such as Microsoft Windows, Outlook, Word, Excel, PowerPoint, Access, and Teams.
  • Knowledgeable and experienced in Adobe Acrobat Professional.
  • Must be able to utilize Microsoft Outlook for email and calendars and internet browsers such as Internet Explorer, Google Chrome, and Microsoft Edge.
  • Knowledgeable and experienced in operating small office machines such as calculators, fax machines, scanners, postage meters, and copy machines.
  • Knowledgeable and experienced in general office procedures, such as preparing reports, spreadsheets, and filing.
  • Must be able to write at least four (4) letters per hour.
  • Must be able to use proper grammar, spelling, and punctuation in all correspondence and can proof others.
  • Can file at least fifty (50) documents an hour, electronically and/or physically.
  • Must have the ability to learn and utilize agency-specific software and web-based applications, such as Protracts, Conservation Desktop, Performance Results System.
  • Must have familiarity with certified mail and return-receipt mail procedures.
  • Must be capable of working independently.
  • Must possess basic and courteous telephone skills.
  • Must be able to multi-task by working on two (2) and/or more different projects at the same time.
  • Must be able to shift focus when needed to provide immediate customer assistance.
  • Must be able to pass a background investigation.
  • Must read, write, speak, and understand English fluently.
  • Demonstrates knowledge and support of the Equal Opportunity and Civil Rights policy.
  • Performs all duties in a manner that consistently demonstrates fairness, cooperation, and respect toward co-workers, office visitors, and all others in the performance of official business.
  • Provides technical assistance proportionately without regard to race, color, national origin, sex, religion, age, disability, military or veteran status, sexual orientation, marital or family status, political belief, parental status, or other protected status.
  • Must be a US Citizen and obtain approval for facility access.
Desired Qualifications
  • Experience working for/with USDA NRCS.
  • Experience with Farm Bill initiatives/programs.
  • Familiarity with natural resource conservation efforts in Missouri.

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