Paralegal Professional

1 week ago

Overland Park, Kansas, United States Vivos Holdings Full time
Job Summary

Vivos Holdings is seeking a highly skilled and experienced Paralegal to join our Legal Department. As a key member of the team, you will provide administrative support to ensure the smooth operation of the department.

Key Responsibilities:
  • Contract Management: Manage the preparation, review, revision, and processing of contracts and documents, ensuring timely and accurate completion.
  • Filing and Organization: Maintain accurate and organized filing systems, ensuring timely saving of files to appropriate folders and ensuring easy accessibility to the legal team and other authorized personnel.
  • SharePoint Management: Proactively manage the SharePoint Tracker for contracts and litigation, entering new contracts, matters, and projects, updating statuses, and ensuring all relevant information is accurately captured.
  • Calendar Management: Maintain legal calendars, monitoring deadlines, actions to be taken, making task lists, scheduling conference rooms, organizing meetings, and ensuring timely completion of tasks.
  • Document Preparation: Prepare and/or review statements of work, nondisclosure agreements, and other legal documents, ensuring accuracy and attention to detail.
  • Research and Analysis: Research trademarks and domain names for availability and general clearance searches, preparing search report results, and analyzing law sources such as statues, regulations, and recorded judicial decisions.
  • Communication and Liaison: Coordinate information across departments, track all internal requests for legal services, and provide timely and accurate answers to questions from various departments.
  • Template Development: Prepare template legal documents, contracts, and correspondence for review by attorneys, ensuring accuracy and attention to detail.
  • Invoice Processing: Review, log, appeal, deduct, and process legal and related invoices for approval and payment, including tracking billing against estimates and billing guidelines.
  • Confidentiality and Discretion: Maintain confidentiality of all legal subjects and materials, ensuring professional discretion and integrity.
  • Correspondence and Drafting: Assist with drafting of various legal correspondence and documents, ensuring a high level of detail orientation and reviewing existing and prior contracts to offer advice about potential conflicts with new agreements.
  • Document Scanning and Filing: Scan and file documents that come into the legal department, maintaining electronic case/project files on the legal server.
  • Relationship Building: Build key relationships with internal and external customers, ensuring effective communication and collaboration.
  • Corporate Filings: Facilitate and maintain corporate filings, corporate records, and assist with drafting, reviewing, and obtaining signatures for variety of corporate documents and agreements.
  • Travel Arrangements: Assist with planning, scheduling, organizing, and booking travel for corporate board meetings and related activities and dinners and other corporate events.
  • Special Projects: Complete and manage special projects as assigned, tracking projects from initiation and following up or reminding as necessary.
  • Administrative Support: Assist the Legal Department with legal, legislative, and administrative matters and other duties as assigned.
  • Internal and External Inquiries: Receive and respond to a variety of internal and external inquiries in a timely and professional manner.
  • Litigation and Discovery: Assist with litigation and manage discovery matters, including overseeing e-discovery, managing correspondence with outside counsel, preparing regular updates for the legal team, issuing/enforcing legal holds, researching, and responding to discovery requests.
  • Process Development: Create guidelines and processes, ensuring efficiency and effectiveness in the legal department.
  • Research and Review: Review online articles for relevancy to the business, ensuring timely and accurate information.
Requirements:
  • Education: Bachelor's degree preferred.
  • Experience: Five plus years of experience as an in-house paralegal required.
  • Skills: Experience in litigation, including electronic discovery, and database tools helpful.
Competencies:
  • Attention to Detail: Acute attention to detail and ability to prepare and revise a wide variety of contracts and other documents.
  • Computer Skills: Superior computer skills in Microsoft office suite (Word, Excel, PowerPoint, Teams) and Adobe Acrobat, and database management.
  • Independence and Collaboration: Ability to operate independently with various teams across the organization and effectively manage sensitive and confidential information in a professional manner.
  • Organizational Skills: Excellent organizational skills and strong attention to detail, with ability to multi-task and prioritize projects.
  • Communication Skills: Ability to communicate effectively (verbally and in writing) with internal and external customers, and ability and desire to work effectively in a high-volume environment.

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