Assistant Building Manager

2 days ago


New York, New York, United States West Side Federation for Senior and Supportive Housing Full time
Job Title: Assistant Building Manager

West Side Federation for Senior and Supportive Housing, Inc. is seeking a highly skilled and dedicated Assistant Building Manager to join our team. As a key member of our management team, you will be responsible for assisting in the administration and property management of our building, ensuring the highest level of care and respect for our tenants.

Responsibilities:
  • Personnel Management: Supervise front desk personnel, ensure 24-hour shifts are covered, maintain leave time requests, and ensure personnel is cleaning and maintaining the front desk area.
  • Co-Supervision: Co-supervise maintenance staff and administrative staff, assist with staff meetings, tenant/staff complaints, and performance evaluations.
  • Record Keeping: Maintain active personnel files, process timesheets, and submit them in a timely manner.
  • Office Management: Manage general office functions, establish a 1:1 professional relationship with tenants, and assist with responding to building violations.
  • Maintenance and Distribution: Maintain management office lists, prepare and distribute exterminator lists, and order supplies as needed.
  • Vendor Management: Document vendor repair work, maintain related contract files, and monitor vendor files.
  • Move-Ins and Move-Outs: Perform move-ins and move-outs, rent changes, activity notes, and legal updates in RealPage.
  • Reporting: Assist with maintaining monthly, quarterly, and yearly reports, including arrears, DHCR, rent rolls, and legal reports.
Requirements:
  • At least 21 years of age.
  • Strong communication skills, math skills, and computer literacy, including Microsoft Word, Excel, and Outlook.
  • Emotionally, mentally, and physically able to perform job responsibilities.
  • Prefer a minimum of two years of experience working with senior adults.
  • Prefer Associate's or Bachelor's Degree.
  • Must be able to speak, read, and write in English and Spanish.


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