Procurement Specialist
3 weeks ago
General Hotels Corporation, through its Hospitality Project Services (HPS) division, is seeking a meticulous and proactive individual to enhance our Procurement Team.
The procurement team collaborates with various stakeholders including hotel brands, suppliers, architects, project managers, and site supervisors on both new construction and renovation initiatives across multiple regions.
We manage a diverse portfolio of hotels affiliated with renowned brands such as Marriott International, Hilton Worldwide, Intercontinental Hotels Group, Hyatt, Choice, and Wyndham.
This Procurement Coordinator will be responsible for conducting take-offs and overseeing purchases while ensuring compliance with budgetary constraints, brand standards, and project timelines.Key Responsibilities:
• Oversee project planning, bidding, and procurement processes.
• Develop and maintain purchasing and delivery schedules.
• Prepare and organize project specification documents and engineering plans.
• Collaborate with the design team to confirm project specifications.
• Establish and maintain vendor documentation, including credit applications and W-9 forms for both new and existing approved suppliers.
• Utilize a Purchase Order system effectively.
• Process invoices for timely payments.
• Ensure purchases remain within or below project budget allocations.
• Create and maintain comprehensive and precise Excel spreadsheets.
• Manage online brand systems as required.
• Communicate professionally with both internal and external stakeholders via various channels.
• Monitor voicemail and general email for the procurement department.
• Organize and manage calendars for vendor and internal meetings.
• Oversee office supplies, billing, and organizational tasks.
• Work onsite in the office and visit project sites as necessary.
• Perform additional duties as assigned.
Qualifications:
• A minimum of 2 years' experience in procurement-related functions such as Purchase Orders, Quotes, Supply Chain, and Contracts.
• Experience in the hospitality or construction sectors is preferred.
• Proficient in Microsoft Excel.
• Comfortable navigating online platforms.
• Ability to manage multiple tasks effectively.
• Creative problem-solving skills.
• Strong communication skills.
Benefits:
• Generous paid time off policy.
• Options for Medical, Dental, and Vision Insurance.
• Company-paid Life Insurance.
• Company-paid Telemedicine services.
• Supplemental Life Insurance available.
• 401K plan eligibility after one year.
• Discounts on hotel accommodations.
• Company-paid Employee Assistance Program.
• Additional perks through Benefit Hub.
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