Executive Support Specialist

3 weeks ago


Union, New Jersey, United States Thibaut Inc Full time

Thibaut Inc is seeking a highly organized and detail-oriented Executive Support Specialist to provide administrative support to our Chief Executive Officer and ensure the smooth operation of our office.

Job Description

This role involves managing office procedures, establishing, and implementing efficient workflow processes, and fostering a positive work environment.

We estimate the salary for this position to be around $70,000 - $90,000 per year, depending on experience and qualifications.

Responsibilities:
  • Greet all guests and direct/escort them to the right place.
  • Manage office resources, including equipment, supplies, and space.
  • Act as a central point of contact for the CEO, the Executive Team, and NEP.
  • Manage the CEO's calendar & coordinate meetings, appointments, and travel arrangements.
  • Process the CEO's expense report monthly.
  • Manage and supervise corporate rate agreements for the company.
  • Budget management and expense tracking.
  • Manage the booking/scheduling/use of the Boardroom and the Training Room.
  • Streamline office operations to improve efficiency and reduce operational costs.
  • Identify and recommend technology and tools to enhance office productivity.
  • Ensure a safe and clean working environment.
  • Oversee office maintenance, repairs, and security.
  • Foster a positive office culture and employee engagement.
  • Management Specialist and Training Facilitator for Concur, expense carrier.
  • Provide support in the organization and coordination of the National Sales Meeting and High Point Market participation (Fall & Spring).
  • Handle incoming calls on the main line, and route them to the relevant staff and departments.
  • Handles and distributes incoming mail.
  • Foster effective communication within the office and across departments.
  • In partnership with the Employee Engagement Committee and Human Resources, coordinate company-wide and office events; lead the Employee Engagement Committee meetings.
  • Perform other duties as assigned by the Chief Executive Officer.

  • IT Support Specialist

    2 weeks ago


    Union, New Jersey, United States Bridgeway Behavioral Health Services Full time

    Are you a skilled IT professional looking for a challenging role that will utilize your technical expertise? Look no further! Bridgeway Behavioral Health Services is seeking an experienced Desktop Support Specialist to join our team.About the RoleThis is a unique opportunity to work in a dynamic and supportive environment, where you will have the chance to...


  • Union, New Jersey, United States Costco Full time

    **About the Role**At Costco, we're committed to providing our members with exceptional service and value. As a Cashier Support Specialist, you'll be responsible for assisting our Cashiers with member transactions, maintaining a clean and organized workspace, and contributing to a positive store environment.**Responsibilities Include:**Packing member orders...


  • Union, New Jersey, United States Thibaut Inc Full time

    Job OverviewThibaut Inc is a leading home furnishings brand that has been in business since 1886. As an Application Support Specialist, you will play a critical role in driving ongoing growth and bringing positive technology changes to the company and industry.The ideal candidate will have a strong background in Infor Syteline, SQL, and Mongoose programming...


  • Union, New Jersey, United States Wyndy LLC Full time

    Job Title: Student Transport Support SpecialistWe are seeking a highly organized and safety-focused individual to join our team as a Student Transport Support Specialist at Wyndy LLC. This role requires a strong passion for working with children and a commitment to providing exceptional transportation services in the 7083 area.The successful candidate will...


  • Union, New Jersey, United States Thibaut Inc Full time

    Thibaut Inc, a leading home furnishings brand, seeks an Application Support Specialist to optimize business operations through cutting-edge software solutions. This role involves evaluating support requests, delivering bug fixes, provisioning users, systems, roles, and modules. The ideal candidate will analyze software performance, configure systems, and...


  • Union, New Jersey, United States beBee Professionals Full time $30,000 - $45,000

    We are seeking a dedicated Customer Service Support Specialist to join our team at beBee Professionals in the United States. In this role, you will provide exceptional support to our customers by answering inquiries, resolving issues, and ensuring customer satisfaction.Responsibilities:Respond to customer inquiries via phone, email or chat, providing...


  • Union, New Jersey, United States Interstate Air Conditioning & Heating Full time

    Are you a detail-oriented and organized individual looking for a new challenge? Do you have excellent communication skills and enjoy interacting with customers? If so, we encourage you to apply for our Receptionist Support Specialist position at Interstate Air Conditioning & Heating. About the Role:This is a full-time opportunity that requires the ability to...


  • Union, New Jersey, United States Thibaut Inc Full time

    About the RoleWe are seeking an experienced Enterprise Software Support Specialist to join our team at Thibaut Inc.In this role, you will be responsible for delivering cutting-edge software solutions to optimize our business operations. Your duties will include evaluating support requests, delivering bug fixes, provisioning users and systems, analyzing...


  • Union, New Jersey, United States beBee Professionals Full time $30,000 - $45,000

    In a rapidly evolving business environment, beBee Professionals seeks a skilled CUSTOMER SUPPORT SPECIALIST to provide top-notch assistance to clients. Located in the United States, this role demands exceptional communication and problem-solving skills to deliver outstanding customer experiences.Job Responsibilities:Initial Contact: Respond to client...


  • Union City, New Jersey, United States Walmart Full time

    Job SummaryWe are seeking a highly skilled Marketplace Growth Specialist to join our team. In this role, you will be responsible for developing and executing strategies to drive growth and profitability in our marketplace. The successful candidate will have a strong background in sales, marketing, and business development.Main Responsibilities:Develop and...


  • Union City, New Jersey, United States American Family Care Union City Full time

    Join Our Team as a Medical Support SpecialistAmerican Family Care Union City is looking for a reliable and organized Medical Support Specialist to assist our healthcare team in delivering exceptional patient care.Key Responsibilities:Obtain patient vitals, medical history, and reason for visit, and prepare the patient for a physical examExplain prescribed...


  • Union City, New Jersey, United States Catholic Charities of the Archdiocese of Newark Full time

    About the RoleCatholic Charities of the Archdiocese of Newark is a leading non-profit social service agency in New Jersey, serving Bergen, Essex, Hudson, and Union counties. We are committed to providing support services to families in need.We are seeking a Full-Time Family Visitation Support Specialist to join our Supportive Visitation Services program...


  • Union, New Jersey, United States LIFESTATION INC Full time

    Lifestation Inc. is seeking an experienced Marketing Operations Specialist to join their team.As a Marketing Operations Specialist, you will be responsible for owning the content creation and logistics execution of Lifestation's Marketing & Sales organizations.This role requires a highly detailed-oriented individual with a proven track record of successfully...


  • Union City, New Jersey, United States Catholic Charities of the Archdiocese of Newark Full time

    Supporting Families through Visitation ServicesCatholic Charities' Supportive Visitation Services program aims to provide a safe and supportive environment for parent-child visitation. As a Supportive Visitation Specialist, you will be responsible for initiating and maintaining ongoing communication with families, scheduling visits, and documenting...


  • Union, New Jersey, United States Owen Health Care Full time

    Role SummaryThis part-time Individual Support Worker opportunity at Owen Health Care Inc. involves working with children and adolescents who have developmental and intellectual disabilities. You will be responsible for providing personalized teaching sessions using applied behavior analysis techniques and assisting in creating therapy...


  • Union, New Jersey, United States Service Professionals Full time

    About Service Professionals">We are a professional services firm dedicated to delivering exceptional results in the field of procurement and logistics.">Job Summary">As a Procurement Specialist, you will play a key role in our warehouse operations. Your primary responsibility will be to source and procure goods and materials for our...


  • Union, New Jersey, United States CVS Health Full time

    We are seeking a dedicated and customer-focused individual to join our team as a Retail Store Associate. In this role, you will provide exceptional customer service, maintain the sales floor, and support opening and closing store activities. You will also assist pharmacy personnel when needed and work regular shifts in the pharmacy as part of opportunities...


  • Union, New Jersey, United States Owen Health Care Full time

    Owen Health Care is a state-licensed agency and accredited healthcare provider.We offer competitive hourly pay rates for our Part-Time/Full-Time Respite Workers, with an estimated salary of $15.50-$20.00 per hour based on experience.Job DescriptionProvide compassionate support to families with children who have disabilities, allowing caregivers to attend to...


  • Union, New Jersey, United States Union Risk Services Ltd Full time

    Job DescriptionAbout the RoleThe Administrative Assistant is a vital member of our team, responsible for providing exceptional support to ensure the smooth operation of our office. This role requires a highly organized and detail-oriented individual with strong multitasking skills.This position involves prioritizing tasks for maximum efficiency while meeting...


  • Union City, New Jersey, United States Aveanna Healthcare Full time

    Nursing Care Specialist Position AvailableWe are seeking a dedicated and compassionate Nursing Care Specialist to join our team at Aveanna Healthcare. As a licensed practical nurse, you will provide high-quality nursing care to patients in the home setting.About the Role:Deliver patient-centered care in a home environmentExecute physicians-prescribed...