Program Management Assistant
23 hours ago
At MSCCN, we are dedicated to providing exceptional services to our clients and community. As a key member of our team, the Office Manager will play a vital role in supporting the day-to-day operations of our Youth Assertive Community Treatment (ACT) Program in the Bronx or Queens. If you are passionate about making a difference in the lives of others and possess excellent organizational and communication skills, we encourage you to apply for this exciting opportunity.
About the RoleThe Office Manager will be responsible for a range of tasks, including managing medical records, operating and coordinating the management information system, maintaining accounting and budget records, and performing reception activities. You will also have the opportunity to develop your skills in areas such as electronic health records, database management, and customer service.
Key ResponsibilitiesThe Office Manager will:
- Manage medical records and maintain accurate and up-to-date records
- Operate and coordinate the management information system to ensure efficient data entry and retrieval
- Maintain accounting and budget records, including tracking expenses and preparing financial reports
- Perform reception activities, including triaging calls and coordinating communication between participants and clinical staff
- Handle routine correspondence, including responding to emails and phone calls
- Assist with the organization and filing of petty cash funds, metro cards, P-card receipts, and vendor invoices
- Order and distribute supplies for the program
- Open, sort, and distribute mail
- Take minutes at all Youth ACT meetings and prepare them for review, edit, and approval by the Youth ACT Director/Team Leader
- Oversee fee processing and work closely with fiscal, purchasing, and facilities teams to ensure compliance with agency policies
- Conduct periodic audits of data entry to ensure accuracy and determine staff understanding of procedures
We offer a competitive salary of $24.00 per hour, with opportunities for advancement based on performance. Our comprehensive benefits package includes health insurance, paid time off, and professional development opportunities.
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