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Office Operations Coordinator

1 week ago

Bellevue, Washington, United States H.D. Fowler Full time
As a key member of our team, the Administrative Clerk will play a vital role in supporting the smooth operation of our office. This role requires a highly organized and detail-oriented individual who can effectively manage multiple tasks and responsibilities while maintaining a professional demeanor.

The primary duties of this role include:
  • Administrative Support: Providing administrative support to management and visitors, including data entry, filing, typing, copying, binding, scanning, and other related tasks
  • Communication: Answering phone calls, scheduling meetings, and supporting visitors
  • Document Preparation: Creating, formatting, proofreading, and editing documents
  • Travel Arrangements: Booking flights, cars, and hotel or restaurant reservations
  • Event Management: Assisting in planning events, venue sourcing, vendor coordination, guest list management, budget tracking, on-site setup, and post-event follow-up
  • Office Administration: Ensuring operation of equipment maintenance requirements, calling for repairs, and evaluating new equipment and techniques; maintaining equipment and inventory supplies and replenishment
  • Facility Management: Reporting and following up on issues with the office/building to the facility management team


The ideal candidate will possess the following qualifications:
  • Experience working with multi-line phone systems and other essential office equipment
  • Proficiency in computer skills, including MS Office 365
  • Excellent time management skills, with the ability to prioritize tasks and meet deadlines
  • Strong communication skills, with the ability to interact effectively with executive management, supervisors, peers, and customers
  • Ability to maintain confidentiality and handle sensitive information
  • Physical ability to lift up to 50 pounds and stand and move up to 25% of the time
  • Able to work overtime when necessary


This role offers a competitive salary range of $20.00 - $25.00 per hour DOE, as well as a comprehensive benefits package, including medical, dental, and vision coverage, flexible spending programs, and a generous paid time off accrual program.