Compensation and Benefits Coordinator

1 week ago

New York, New York, United States Open Systems Technologies Full time

Open Systems Technologies is seeking a Compensation and Benefits Coordinator to enhance our team.

Compensation: Up to $80,000

Key Responsibilities

  • Oversee daily payroll functions and manage the processing of weekly and bi-weekly payrolls for both the US and Canada, ensuring timely preparation and distribution.
  • Conduct thorough reviews and reconciliations of payroll data prior to processing, maintaining checks and balances for accuracy.
  • Generate, balance, and submit 1099s and W2s, collaborating with HR and Benefits teams to manage 401K and benefits administration.
  • Verify wage calculations, overtime, compensatory time, and deductions to ensure adherence to federal and state regulations.
  • Ensure compliance with all relevant tax laws and regulations, maintaining accuracy within the payroll system.
  • Review and authorize bi-weekly payroll journal entries, ensuring proper allocation of payroll expenses by department.
  • Manage employee data updates, including new hires and status changes, within the payroll and employee databases.
  • Examine employee time and attendance records to ensure accurate payroll processing and address any discrepancies.
  • Prepare and oversee monthly, quarterly, and year-end reporting for management review.
  • Administer employee garnishments, levies, and wage assignments with precision.
  • Coordinate 401(K) contribution data and collaborate with financial institutions to validate funding amounts.
  • Prepare payroll reports for tax returns and compliance audits related to 401K.
  • Assist in reviewing and refining payroll policies and procedures.
  • Manage federal and state tax filings and withholdings, ensuring compliance with reporting and payment requirements.
  • Address complex inquiries regarding payroll matters and conduct research on state-level benefits affecting payroll.
  • Lead and inspire team members to produce high-quality work while ensuring efficient workflow.
  • Engage in special projects and additional responsibilities as needed.

Qualifications

  • Experience or a Bachelor's degree in Business, Finance, or Accounting is preferred.
  • A minimum of 3 years of payroll experience.
  • Comprehensive understanding of payroll processing, tax regulations, and wage laws across various states.
  • Ability to enhance and streamline processes and procedures.
  • Exceptional interpersonal and communication skills.
  • Strong organizational and time management abilities.
  • Meticulous attention to detail.
  • Proficiency in Excel; familiarity with payroll systems such as Paycom, Netsuite, and Job Diva/Bullhorn is advantageous.

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