Administrative Support Specialist

5 days ago


Van Nuys, California, United States The PEST Group Full time

Job Summary:

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The PEST Group is seeking an Administrative Support Specialist to join our team. As a key member of our office staff, you will play a vital role in ensuring the smooth operation of our offices and contributing to driving sustainable growth.

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About Us:

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The PEST Group is North America's largest fumigation company, with over 250 years of combined leadership in the industry. We specialize in fumigation services, general pest control, and conventional termite control services. Our core values include being Accountable, Teamwork, Growth, Customer Oriented, and Adaptable.

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Key Responsibilities:

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  • Provide administrative support to our staff, ensuring they have adequate resources to work efficiently.
  • Welcome and direct visitors, coordinating meetings and appointments as needed.
  • Perform clerical tasks, including answering phones, responding to emails, and completing paperwork.
  • Schedule and confirm phone and online appointments.
  • Organize daily routes and maintain accurate records.
  • Communicate with customers and branch personnel via phone, email, or in-person.
  • Maintain punctual attendance and represent the company in a professional manner.
  • Process account receivables and data entry.
  • Filing and maintaining accurate records.
  • Meet deadlines and handle time-sensitive information effectively.
  • Represent the company in external interactions.
  • Other duties assigned by management.
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Requirements:

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  • Proven experience in office administration.
  • Excellent written and verbal communication skills.
  • Strong time-management and multitasking abilities.
  • Proficiency in Microsoft Office applications and aptitude for learning new software systems.
  • Able to maintain confidentiality of company information.
  • High school diploma or equivalent required.
  • Computer skills in Word, Excel, Outlook, and QuickBooks.
  • Interpersonal communication with outside organizations.
  • Strong attention to detail and self-motivation.
  • Punctuality is essential.
  • Bilingual speakers are a plus.
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Work Environment:

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  • Occasionally required to stand and walk.
  • Frequently required to sit and utilize hand and finger dexterity.
  • Continually required to talk or hear.
  • Occasionally work near moving mechanical parts.
  • Typically works in a moderate noise level environment.
  • May be exposed to high-stress situations.
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Estimated Salary: $45,000 - $55,000 per year, depending on experience.



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