Principal Contracts Administrator
1 day ago
The Contracts Team is the trusted business partner managing customer relationships, negotiating deals, creating innovative solutions, and providing regulatory knowledge to both our internal and external customers. We are committed to employee growth and development, allowing employees to build a long term career at BAE Systems. In addition to challenging day to day assignments, employees are encouraged to pursue special projects, participate in formal and informal mentoring programs and networking events, expand their knowledge and expertise through training opportunities, or rotate into different roles with increasing levels of responsibility. The Contracts function is highly involved in the business planning and decision-making process, so our employees have ample opportunities to be seen and heard by Business Area Directors, or members of the Executive Leadership Team on a regular basis. Since we are an international company, there are also ample opportunities within BAE Systems to relocate to other business units within the U.S. and overseas.
With our historic growth and position as one of the world’s largest Aerospace, Defense and Security Company’s, we look to recruit and retain the best and brightest. Taking care of our employees is a major priority. We do this by offering daily flextime, every other Friday off, hybrid work schedules, relocation assistance, and competitive salary/benefits keeps our team engaged and motivated.
We view culture as one of our most critical competitive advantages. Contracts employees come to work every day because of our strong culture and passion for our significant role in the success of the business.
Our Cultural Principles are:
- Engage everyone with respect and good will
- Stay calm independent of circumstances
- Be humble and work collaboratively
- Feel empowered to do the right thing
- Listen, be curious, and allow differences to influence our decisions
PRIMARY DUTIES AND RESPONSIBILITIES:
- Maintain and demonstrate an experienced understanding of the U.S. government acquisition and procurement environment, the BAE Systems Contracts function and relevant Company policies and procedures, commercial contracting methods, export, FAR/DFAR, and other government regulations. Maintain an experienced understanding of the different pricing environments relevant in government contracting.
- Leads assigned proposal activities including but not limited to analyzing of the solicitation, preparing summaries based on the analysis, with attention to the financial and business risk of the proposed effort, participating in all proposal team meetings, preparing the terms, conditions and assumptions upon which the proposal may be submitted, reviewing the technical and pricing proposals for accuracy and consistency, and preparing proposal documents and submittal to the customer. Responsibilities also include coordinating with other company functions as required to ensure appropriate reviews are conducted, scheduling required reviews, and obtaining required review and approval signatures prior to submittal of proposals or execution of contractual documents.
- Leads complex negotiations. Use appropriate tools and techniques to negotiate with and influence internal and external stakeholders to achieve the optimum business outcome.
- Research and make recommendations on contract language and seek guidance on complex terms and conditions from higher level contract administrators and managers. May negotiate routine or moderately complex contracts under the general guidance of the Contracts manager.
- Actively participate and contribute to the implementation of new business methods, processes and contracting concepts to optimize the company and customer position.
- Perform all aspects of assigned contract processing including, but not limited to, accuracy of order entry data, contract funding, scope changes, contract amendments, receipts and delivery schedules, legal requirements and other commitments. Including proper contract documentation and closeout activities.
- May individually support the preparation of various agreements encountered in the business, such as non-disclosure agreements (NDA’s), teaming agreements, memorandum of understanding/agreements, strategic alliances and others as the opportunity presents, seeking review of a Contracts Manager where a deviation from standard language is present.
- Lead the final stages of assigned contracts by (1) verifying completion of all commitments, and (2) performing assigned activities associated with contract closeout.
- Maintain logs of proposals and other data as required and assists in data collection for monthly and quarterly reporting to management.
- Compile and maintain all required contractual records and documents in accordance with contract requirements and company policies and procedures. Serve as the official repository for all contractual documentation and correspondence relative to assigned contracts.
- Act as the primary point of contact between the company and the customer for all contractual matters on assigned contracts and projects including auxiliary agreements such as proprietary information agreements. Draft, prepare, and execute certain internal and external correspondence on contractual matters with increasing levels of autonomy but under the supervision of a Contracts manager, commensurate with experience and demonstrated competence.
- Performs other duties as required.
Required skills:
- FAR/DFAR and Commercial Contract knowledge and experience
- Experience with agreements other than contracts (ex. NDAs, bailment agreements, distributor agreements and/or software license agreements)
- Proven strong written and verbal skills
- Proven ability to work effectively both independently and as a team member
- Makes decisions using sound judgement while complying with policies, procedures, appropriate principals and applicable state and federal laws and regulations
- US DoD Clearance SECRET, Ability to obtain TOP SECRET
Pay Information
Full-Time Salary Range: $96470 - $164010
Please note: This range is based on our market pay structures. However, individual salaries are determined by a variety of factors including, but not limited to: business considerations, local market conditions, and internal equity, as well as candidate qualifications, such as skills, education, and experience.
Employee Benefits: At BAE Systems, we support our employees in all aspects of their life, including their health and financial well-being. Regular employees scheduled to work 20+ hours per week are offered: health, dental, and vision insurance; health savings accounts; a 401(k) savings plan; disability coverage; and life and accident insurance. We also have an employee assistance program, a legal plan, and other perks including discounts on things like home, auto, and pet insurance. Our leave programs include paid time off, paid holidays, as well as other types of leave, including paid parental, military, bereavement, and any applicable federal and state sick leave. Employees may participate in the company recognition program to receive monetary or non-monetary recognition awards. Other incentives may be available based on position level and/or job specifics.
About BAE Systems Electronic Systems BAE Systems, Inc. is the U.S. subsidiary of BAE Systems plc, an international defense, aerospace and security company which delivers a full range of products and services for air, land and naval forces, as well as advanced electronics, security, information technology solutions and customer support services. Improving the future and protecting lives is an ambitious mission, but it’s what we do at BAE Systems. Working here means using your passion and ingenuity where it counts – defending national security with breakthrough technology, superior products, and intelligence solutions. As you develop the latest technology and defend national security, you will continually hone your skills on a team—making a big impact on a global scale. At BAE Systems, you’ll find a rewarding career that truly makes a difference. Electronic Systems (ES) is the global innovator behind BAE Systems’ game-changing defense and commercial electronics. Exploiting every electron, we push the limits of what is possible, giving our customers the edge and our employees opportunities to change the world. Our products and capabilities can be found everywhere – from the depths of the ocean to the far reaches of space. At our core are more than 14,000 highly talented Electronic Systems employees with the brightest minds in the industry, we make an impact – for our customers and the communities we serve.
Our Commitment to Diversity, Equity, and Inclusion:
At BAE Systems, we work hard every day to nurture an inclusive culture where employees are valued and feel like they belong. We are conscious of the need for all employees to see themselves reflected at every level of the company and know that in order to unlock the full potential of our workforce, everyone must feel confident being their best, most sincere self and be equipped to thrive. We provide impactful professional development experiences to our employees and invest in social impact partnerships to uplift communities and drive purposeful change. Here you will find significant opportunities to do meaningful work in an environment intentionally designed to be one where you will learn, grow and belong.
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