Hospital Bed Board Coordinator

Job Family:

Admitting Representative

Travel Required:

Up to 10%

Clearance Required:

None

What You Will Do:

The Hospital Admissions Representative is responsible for obtaining and verifying demographic information, insurance benefits and eligibility. Assigns the correct medical record and account number; therefore, providing a database which ensures accurate billing and clinical information.

What You Will Do:

The Hospital Bed Board Coordinator (Part Time) will regulate bed availability throughout the hospital.  Bed Board Coordinators function as key associates overseeing bed availability hospital-wide. Admissions, transfers and discharges will be monitored in real time to facilitate effectual throughput and patient flow. 

Shift: NIGHT Shift (ex: 11:00PM-7:30AM), with rotating weekends & holidays

• Monitors admit status of patients from the ED to the inpatient/Observation setting.

• Communicates with ER staff, ED care managers, house supervisors, environmental services, and inpatient charge nurses regarding patient status and bed availability.

• Initiate clear, concise, and ongoing communication regarding bed availability and patient flow.

• Reviews medical admit orders for accuracy and completion, as well as to oversee bed availability for admits, transfers, and discharges.

• Conducts walking rounds with inpatient charge nurses to establish bed status of availability or non-availability.

• Has knowledge on insurance verification to determine accurate insurances on all admissions, i.e. HMO, PPO, Medicare Days, authorizations etc.

• Maintains positive, effective, collaborative interactions with physicians, department directors, and staff members to communicate the needs of patients and the facility.

• Operates the hospitals electronic bed board with detail and efficiency.

• Possesses basic registration sills.

• Exemplifies analytical thought processes, prioritizing critical admits and in-house transfers as medically indicated.

• Completes a daily hospital census reconciliation.

• Notifies house supervisor, CM, ED, environmental services, and inpatient staff regarding bed delays.

• Anticipates potential barriers to admittance, unit transfers, and discharges, intervening appropriately to offset any adverse impact.

• Maintains a calm, professional, rational demeanor during all times of interaction.

• Performs well and maintain bed stability in situations involving conflict or crisis.

• Adheres to organizational and departmental policy maintaining confidentiality and patient rights. 

• Participates in performance improvement and knowledge advancement opportunities.

• Performs other duties as assigned by manager and/or director of care management.

** All work is ONSITE at MLK Community Hospital in Willowbrook, CA **

Hiring: Full Time Night Shift, Swing Shift, Day & Part Time Varied Shifts

Schedule: Full Time position working NIGHT shift 12AM -9:30AM with rotating weekends and holidays.

Schedule: Full Time position working SWING shift 3PM-11:30PM with rotating weekends and holidays.

Schedule: Full Time position working DAY shift 7AM-3:30PM with rotating weekends and holidays.

Schedule: Part Time position working VARIED shifts 3 weekends a month, 1-2 days a week, and holidays.

Schedule: Part Time position NIGHTS 11:00PM-7:30AM rotating weekends & holidays.

Please note, schedule may be adjusted according to the needs of the business based on patient census.

Duties (include but not limited to):

• Responsible for obtaining complete and accurate demographic and financial information from a variety of sources, including patient interviews physician offices and in-house departments.

• Obtains required signatures on legal consents and insurance forms.

• Performs required pre-certification, credit referral or deposit collection. Enters data in computer and thoroughly documents any incomplete admissions/registrations in manner prescribed. Obtains pre-certification, referral or authorization number and updates patients file.

• Notifies patients, family members, physicians and/or supervisors of insurance coverage issues, notifies patients of co-payments, deductibles or deposits needed, documenting all information in computer system.

• Reviews Physician’s orders for completion and ensures all required information is listed.

• Completes Medicare Compliance and obtains ABN if necessary.

• Knowledge of all Federal, State and Local Laws pertaining to insurance rules and regulations.

• Maintains multiple computer systems.

• Maintains positive customer service at all times, referring unresolved issues to appropriate supervisor.

• Answers telephone calls. Follows pre-established script and provide assistance to callers.

• Completes all shift duties in a timely and accurate manner.

• Complies with all safety regulations, policies and procedures as defined by Customer.

What You Will Need:

• High School Diploma or equivalent GED required.

• Minimum 1 year experience in a medical setting or heavy customer service environment utilizing data entry skills, insurance or other online websites and various software applications.

• Ability to type a minimum of 35 WPM.

• Medical terminology knowledge or ability to learn.

• Current BLS certification from the American Heart Association or ability to obtain within 90 days from start date.

• Ability to obtain AVADE training offered by MLK Community Hospital within 30 days from start date.

What Would Be Nice To Have:

• 2 years of ED admitting experience

• Medical terminology knowledge.

• Computer skills and proficient in Microsoft Office software programs.

• Ability to greet and effectively relate to patients, physicians and staff.

• Great organizational skills and the ability to set priorities and manage time effectively.

• Great interpersonal skills and the ability to communicate effectively both orally and in writing.

• Able to maintain professional demeanor in high stress environment.

• Ability to deal with pressure and complaints.

• Presents oneself in a professional manner through appearance and conduct.

 

The annual salary range for this position is $37,600.00-$56,400.00. Compensation decisions depend on a wide range of factors, including but not limited to skill sets, experience and training, security clearances, licensure and certifications, and other business and organizational needs.

What We Offer:

Guidehouse offers a comprehensive, total rewards package that includes competitive compensation and a flexible benefits package that reflects our commitment to creating a diverse and supportive workplace.

Benefits include:

• Medical, Rx, Dental & Vision Insurance

• Personal and Family Sick Time & Company Paid Holidays

• Position may be eligible for a discretionary variable incentive bonus

• Parental Leave

• 401(k) Retirement Plan

• Basic Life & Supplemental Life

• Health Savings Account, Dental/Vision & Dependent Care Flexible Spending Accounts

• Short-Term & Long-Term Disability

• Tuition Reimbursement, Personal Development & Learning Opportunities

• Skills Development & Certifications

• Employee Referral Program

• Corporate Sponsored Events & Community Outreach

• Emergency Back-Up Childcare Program

About Guidehouse
Guidehouse is an Equal Employment Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, ancestry, citizenship status, military status, protected veteran status, religion, creed, physical or mental disability, medical condition, marital status, sex, sexual orientation, gender, gender identity or expression, age, genetic information, or any other basis protected by law, ordinance, or regulation.

Guidehouse will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of applicable law or ordinance including the Fair Chance Ordinance of Los Angeles and San Francisco.

If you have visited our website for information about employment opportunities, or to apply for a position, and you require an accommodation, please contact Guidehouse Recruiting at 1-571-633-1711 or via email at RecruitingAccommodation@guidehouse.com. All information you provide will be kept confidential and will be used only to the extent required to provide needed reasonable accommodation.

Guidehouse does not accept unsolicited resumes through or from search firms or staffing agencies. All unsolicited resumes will be considered the property of Guidehouse and Guidehouse will not be obligated to pay a placement fee.

---