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Administrative Assistant II

1 month ago

Fort Walton Beach, United States Disability Solutions Full time
Job Description BAE Systems is seeking an experienced Administrative Assistant with outstanding attention to detail and excellent communication skills to provide support to the Sensors & Electronics Solutions team.

Duties include:
  • Perform general administrative and secretarial support tasks for multiple supervisors and staff members.
  • Manage telephone calls and take messages.
  • Coordinate meetings and conference calls to include setup, minutes, and action item follow-up to ensure completion.
  • Manage calendars for managers and staff.
  • Receive and escort visitors.
  • Create documents in MS Word, creates spreadsheets in Excel, and presentations in PowerPoint.
  • Monitor various program documents to ensure proper format and markings and that appropriate policies and procedures are correctly implemented.
  • Proofread records, forms, letters and other documentation for typographical and other mistakes.
  • Coordinate travel arrangements and expense reports.
  • Assist staff in processing timesheets.
  • Perform other related duties as assigned.
Required Education, Experience, & Skills
  • High School Diploma / GED and 5+ years administrative support experience
  • A customer-oriented attitude towards work and team members
  • Ability to remain self-motivated at all times
  • Excellent interpersonal skills with profound ability to interact effectively with others
  • Excellent organizational skills and attention to detail
  • Ability to prioritize with strong problem solving skills
  • Proven written and verbal communication skills
  • Adept at making travel and accommodation arrangements and in travel expense recording using Concur
  • High skill level with Microsoft Office Suite
Salary Min $32,580 - $52,110
#ASFS

Pay Information
Full-Time Salary Range: $32580 - $52110

Please note: This range is based on our market pay structures. However, individual salaries are determined by a variety of factors including, but not limited to: business considerations, local market conditions, and internal equity, as well as candidate qualifications, such as skills, education, and experience.

Employee Benefits: At BAE Systems, we support our employees in all aspects of their life, including their health and financial well-being. Regular employees scheduled to work 20+ hours per week are offered: health, dental, and vision insurance; health savings accounts; a 401(k) savings plan; disability coverage; and life and accident insurance. We also have an employee assistance program, a legal plan, and other perks including discounts on things like home, auto, and pet insurance. Our leave programs include paid time off, paid holidays, as well as other types of leave, including paid parental, military, bereavement, and any applicable federal and state sick leave. Employees may participate in the company recognition program to receive monetary or non-monetary recognition awards. Other incentives may be available based on position level and/or job specifics.
About BAE Systems Intelligence & Security BAE Systems, Inc. is the U.S. subsidiary of BAE Systems plc, an international defense, aerospace and security company which delivers a full range of products and services for air, land and naval forces, as well as advanced electronics, security, information technology solutions and customer support services. Improving the future and protecting lives is an ambitious mission, but it’s what we do at BAE Systems. Working here means using your passion and ingenuity where it counts – defending national security with breakthrough technology, superior products, and intelligence solutions. As you develop the latest technology and defend national security, you will continually hone your skills on a team—making a big impact on a global scale. At BAE Systems, you’ll find a rewarding career that truly makes a difference.

Intelligence & Security (I&S), based in McLean, Virginia, designs and delivers advanced defense, intelligence, and security solutions that support the important missions of our customers. Our pride and dedication shows in everything we do—from intelligence analysis, cyber operations and IT expertise to systems development, systems integration, and operations and maintenance services. Knowing that our work enables the U.S. military and government to recognize, manage and defeat threats inspires us to push ourselves and our technologies to new levels.

Our Commitment to Diversity, Equity, and Inclusion:
At BAE Systems, we work hard every day to nurture an inclusive culture where employees are valued and feel like they belong. We are conscious of the need for all employees to see themselves reflected at every level of the company and know that in order to unlock the full potential of our workforce, everyone must feel confident being their best, most sincere self and be equipped to thrive. We provide impactful professional development experiences to our employees and invest in social impact partnerships to uplift communities and drive purposeful change. Here you will find significant opportunities to do meaningful work in an environment intentionally designed to be one where you will learn, grow and belong.