Administrative Assistant

3 weeks ago

Plano, United States BCforward Full time

Administrative Assistant (Level III)

BCforward is currently seeking a highly motivated Administrative Assistant (Level III) for an opportunity in Plano, TX

Position Title: Administrative Assistant (Level III)

Location: Plano, TX

Anticipated Start Date: ASAP

Please note this is the target date and is subject to change. BCforward will send official notice ahead of a confirmed start date.

Expected Duration: 12 Months contract

Job Type: FULL TIME /CONTRACT /HYBRID

Pay Range: $20/hr -$24.92 /hr

Please note that actual compensation may vary within this range due to factors such as location, experience, and job responsibilities, and does not encompass additional non-standard compensation (e.g., benefits, paid time off, per diem, etc.).

Requirements:

  • Administrative support
  • Microsoft Office
  • SharePoint

Job Description:

  • Managing the schedule and calendar of B2 executive, including meetings, telepresence, conference rooms and travel
  • Scheduling staff events; coordinating and responding to correspondence and requests from internal and external groups
  • Typing memoranda and correspondence as well as taking meeting notes and takeaways for executives
  • Maintenance of accurate records
  • Preparing expense reimbursement; ordering supplies & access requests, communications to the teams, etc. and other related administrative duties.
  • Work closely with the Business Support Manager/COO to ensure that the executive and organization are being fully supported.

Responsibilities
3 years administrative support or project management experience. Excellent organizational skills with a keen ability to prioritize daily tasks with project work as well as ad hoc requests.
Proficiency in using Microsoft Word, Excel and PowerPoint as well as the technology needed to facilitate meetings and share documents with senior leaders and support partners (Telepresence, WebEx, SharePoint, etc.)
Excellent attention to detail, self-motivated, and able to work with high degree of independence, filling in gaps where needed.
Strong written and verbal communication skills.
Strong collaboration and partnering skills
Ability to work across functions and processes with partners across the enterprise.
Professional integrity, confidentiality and team focus are essential.
Preferred Skills

The Administrative Assistant should be resourceful and able to work autonomously across a complex organization structure.

Must be able to be adaptable and work well with people with different interpersonal style

Ability to maintain a very organized desk and be adaptable to daily change as well as ability to prioritize tasks

Must have prior work or current work experience as a Senior Administrative Assistant

Demonstrated ability in either current or prior positions to interact with senior level executives

Understanding of managing executive calendar and prioritizing activities, ideally with prior experience in communicating with other executives and their support staff

Ability to work independently, multi-task, manage time wisely; handle confidential and sensitive material with highest degree of integrity

Strong executive presence; superior interpersonal communications skills

Ability to multi-task in an urgent and deadline-driven environment

Must demonstrate accuracy & thoroughness and monitor own work to ensure quality

Excellent attention to detail and organizational skills

Proactive attitude with ability to stay focused and maximize time efficiently

Enthusiasm, patience, and positive attitude are a must

Must be proficient with these programs: MS Office Products (Outlook, Word, Excel, PowerPoint)

Benefits:

BCforward offers all eligible employees a comprehensive benefits package including, but not limited to major medical, HSA, dental, vision, employer-provided group life, voluntary life insurance, short-term disability, long-term disability, and 401k.

Markets Front-Office Trading Founded in 1998 on the idea that industry leaders needed a professional service, and workforce management expert, to fuel the development and execution of core business and technology strategies, BCforward is ,a Black-owned firm providing unique solutions supporting value capture and digital product delivery needs for organizations around the world. Headquartered in Indianapolis, IN with an Offshore Development Center in Hyderabad, India, BCforward's 6,000 consultants support more than 225 clients globally.

BCforward champions the power of human potential to help companies transform, accelerate, and scale. Guided by our core values of People-Centric, Optimism, Excellence, Diversity, and Accountability, our professionals have helped our clients achieve their strategic goals for more than 25 years. Our strong culture and clear values have enabled BCforward to become a market leader and best in class place to work.

BCforward is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against based on disability.

To learn more about how BCforward collects and uses personal information as part of the recruiting process, view our Privacy Notice and CCPA Addendum . As part of the recruitment process, we may ask for you to disclose and provide us with various categories of personal information, including identifiers, professional information, commercial information, education information, and other related information. BCforward will only use this information to complete the recruitment process.

This posting is not an offer of employment. All applicants applying for positions in the United States must be legally authorized to work in the United States. The submission of intentionally false or fraudulent information in response to this posting may render the applicant ineligible for the position. Any subsequent offer of employment will be considered employment at-will regardless of the anticipated assignment duration.

Interested candidates please send resume in Word format Please reference job code 230776 when responding to this ad.

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