Administrative Assistant V

3 weeks ago

Hudson, United States Disability Solutions Full time
Job Description Are you looking for administrative assistant role in a growing company that develops and produces the most advanced electronic systems that protect our warfighters? Are you inspired to join an organization with a strong culture, that’s focused on ensuring we are hearing all voices and being brilliant on the basics? Our flexible work environment provides you a chance to change the world without giving up your personal life. We put our customers first – exemplified by our missions: “We Protect Those Who Protect Us®” and “We Innovate For Those Who Move The WorldTM.” Sound like a team you want to be a part of? Come build your career with us.
This role requires a high degree of tact, initiative, accuracy and judgement, a thorough understanding of business practices and procedures and the ability to interface well with all levels of leadership. The successful candidate will perform a variety of tasks supporting a multi-disciplined organization.
  • Provides a wide range of services to support AC&S Product Line Director and their program and functional leaders, including coordinate and manage schedules, reservations and recommendations for travel, expense reports, check requests, office supplies, and other tasks as required.
  • Plans and organizes work and develops procedures to meet requirements. Screens visitors, schedules/hosts (as needed) meetings/appointments, supports travel requests/booking and expense management and reporting, receives telephone calls, mails, and faxes, etc.
  • Consolidate and publish an AC&S Newsletter; solicit input, merge and format, review and distribute to the organization.
  • Monitor various documents to ensure proper format and markings and that appropriate policies and procedures are correctly implemented.
  • Develop professional presentations based on draft material.
  • Composes, signs and releases routine but somewhat complex correspondence.
  • Organizes and maintains confidential files and records, such as Human Resources information, security accounts and other matters.
  • Assist with logistics including catering, room setup, event planning for a variety of meetings .
  • Desire and ability to learn, leverage and set up applications that promote collaboration among leadership team such as Microsoft Teams, SharePoint and other applications in support of creating a more efficient, connected team.
  • Coordinate office set-up, asset assignment, user accounts, and other new hire logistics
  • Support tracking and ordering of laptops, desktops, and hardware peripheral needs in collaboration with IT.
  • Monitor and replenish supply inventories necessary for upkeep of office area such as coffee supplies, Xerox supplies, etc
Required Education, Experience, & Skills Required Education, Experience, & Skills :
  • Associate's Degree and four (4) years of experience as an Administrative Assistant or closely related position, or Bachelor's degree and 2 (two) years of experience, or High School diploma, and eight (8) yrs of relevant experience
  • Strong proficiency in MS 365, Sharepoint, Microsoft Outlook and Office Suite, CONCUR, Coupa, Teams, Etc.
  • At least four (4) years of experience generating professional presentations from draft material
  • Proactive team player with strong organizational skills and the ability to multi-task and handle multiple priorities
  • At least two (2) years of experience working effectively across organizations, dispersed geographic sites, and coordinating large groups
  • Solid communication and interpersonal skills and an ability to build effective working relationships
  • Proven ability to work independently with limited direction
  • Creating and contributing to a positive work environment and employee morale
  • Experience working in a fast paced and agile team environment
  • A positive attitude and enthusiasm
  • Demonstrated self-starting & self-closing skills
  • Demonstrated ability to collaborate with all types of groups / levels of individuals
  • Demonstrated ability to interface with senior leadership and external visitors including senior customers
Preferred Education, Experience, & Skills Preferred Education, Experience, & Skills :
  • Bachelor's degree and at least four (4) years of professional experience
  • Must be highly skilled in office automation tools and Microsoft applications.
  • Ability to facilitate team discussions (i.e. campus activities, site updates, training)
  • Possesses a high degree of tact, initiative, accuracy, judgement and superior interpersonal skills, a thorough understanding of business practices and procedures and the ability to interface well with all levels of management. Excellent communication, closure, and multi-tasking skills.


Pay Information
Full-Time Salary Range: $60390 - $96580

Please note: This range is based on our market pay structures. However, individual salaries are determined by a variety of factors including, but not limited to: business considerations, local market conditions, and internal equity, as well as candidate qualifications, such as skills, education, and experience.

Employee Benefits: At BAE Systems, we support our employees in all aspects of their life, including their health and financial well-being. Regular employees scheduled to work 20+ hours per week are offered: health, dental, and vision insurance; health savings accounts; a 401(k) savings plan; disability coverage; and life and accident insurance. We also have an employee assistance program, a legal plan, and other perks including discounts on things like home, auto, and pet insurance. Our leave programs include paid time off, paid holidays, as well as other types of leave, including paid parental, military, bereavement, and any applicable federal and state sick leave. Employees may participate in the company recognition program to receive monetary or non-monetary recognition awards. Other incentives may be available based on position level and/or job specifics.
About BAE Systems Electronic Systems BAE Systems, Inc. is the U.S. subsidiary of BAE Systems plc, an international defense, aerospace and security company which delivers a full range of products and services for air, land and naval forces, as well as advanced electronics, security, information technology solutions and customer support services. Improving the future and protecting lives is an ambitious mission, but it’s what we do at BAE Systems. Working here means using your passion and ingenuity where it counts – defending national security with breakthrough technology, superior products, and intelligence solutions. As you develop the latest technology and defend national security, you will continually hone your skills on a team—making a big impact on a global scale. At BAE Systems, you’ll find a rewarding career that truly makes a difference. Electronic Systems (ES) is the global innovator behind BAE Systems’ game-changing defense and commercial electronics. Exploiting every electron, we push the limits of what is possible, giving our customers the edge and our employees opportunities to change the world. Our products and capabilities can be found everywhere – from the depths of the ocean to the far reaches of space. At our core are more than 14,000 highly talented Electronic Systems employees with the brightest minds in the industry, we make an impact – for our customers and the communities we serve.

Our Commitment to Diversity, Equity, and Inclusion:
At BAE Systems, we work hard every day to nurture an inclusive culture where employees are valued and feel like they belong. We are conscious of the need for all employees to see themselves reflected at every level of the company and know that in order to unlock the full potential of our workforce, everyone must feel confident being their best, most sincere self and be equipped to thrive. We provide impactful professional development experiences to our employees and invest in social impact partnerships to uplift communities and drive purposeful change. Here you will find significant opportunities to do meaningful work in an environment intentionally designed to be one where you will learn, grow and belong.

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